Material Handling Equipment Maintenance and Repair

The Mesa Unified School District #4 is seeking a vendor to provide comprehensive preventive maintenance and repair services for material handling equipment across its facilities, excluding the Food and Nutrition Department, under solicitation 27-17MP. The scope of work is divided into two parts: Part A covers forklifts and lifts including electric pallet jacks and shop floor lifts, while Part B covers lift gates and dock plates at specified locations such as the Materiel Distribution Center and Transportation facilities. Scheduled service includes quarterly maintenance for specific equipment models and monthly servicing for hydraulic lift gates and dock plates at the MDC. Technical requirements mandate detailed engine maintenance procedures for gasoline-powered units, including oil and filter changes, radiator inspections, distributor adjustments, carburetor tuning, and generator/alternator upkeep. Proposals must be submitted electronically by July 15, 2026, through the District’s OpenGov portal, and are evaluated based on cost (30%), ability to perform (25%), and responsiveness (20%), with a mandatory minimum three-year business history requirement. The contract term begins on July 1, 2026, or upon award and runs for one year through June 30, 2027, with potential for up to four additional one-year extensions or month-to-month extensions based on funding and mutual agreement. Contractors must comply with a broad range of federal and state regulations including E-Verify verification under Arizona law, Executive Order 11246 and its amendments for equal employment opportunity, the Davis-Bacon Act, and the Build America, Buy America Act requiring domestic sourcing. State-specific mandates include compliance with the Export Administration Act, prohibition of boycotts of Israel, and avoidance of forced labor involving ethnic Uyghurs. All contractors must maintain comprehensive liability and workers compensation insurance, obtain fingerprint clearance cards for employees working regularly at school sites, and adhere to OSHA safety standards. Invoicing must be submitted to the District’s Accounts Payable department after delivery of goods or services and must include purchase order numbers, bid numbers, itemized costs, and separately listed taxes; payments are net thirty days from invoice receipt, contingent upon a current IRS W-9 form on file. Equipment and materials must be adequately packaged, marked, and warranted for one year following acceptance, and contractors must permit inspection of facilities and work processes at any reasonable time. The contract is subject to severability, no waiver provisions, and records must be retained for five years post-completion. Offers must certify non-c