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MDAR FY27 Departmental RFR- Conference Services

Active
BD-26-1002-1003-001-129256State & Local

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

AI Contract Overview

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The Massachusetts Department of Agricultural Resources (MDAR) is seeking qualified contractors to establish a Qualified Contractor List for conference services, specifically focusing on meeting space and hotel accommodations for future on-demand use. This open market solicitation, identified as bid number BD-26-1002-1003-001-129256, was issued on May 11, 2026, with rolling submissions accepted via the COMMBUYS portal through May 1, 2034. The procurement is designed to award contracts to the most responsive bidders who provide the best overall value to the Commonwealth. To be considered, applicants must submit an Application Response Form and a Prompt Pay Discount Form, along with their standard contract, rental agreement, and cancellation policy. Evaluation is based on several factors, including pricing, geographic service area, years of experience, and vendor capacity. A critical requirement for award is the Supplier Diversity Program commitment, which requires a minimum financial commitment of 1% of contract sales to partner with SDO-certified diverse business enterprises or non-profit organizations. Additionally, the solicitation prioritizes SBPP participating and SDO Certified businesses, and non-SBPP participants will only be evaluated if no SBPP bidder meets the best value criteria. Contractors must comply with various state and federal regulations, including Executive Order 515 for environmentally preferable products, strict labor and employment laws, and data security standards under M.G.L. c. 66A and c. 93H. All payments are processed via Electronic Funds Transfer (EFT) in accordance with the Commonwealth Bill Payments Policy. The contract administration requires the designation of an authorized Contract Manager as key personnel, and all records related to performance must be maintained for six years following final payment.

General Info

Massachusetts seeks qualified contractors for conference services in Boston through an eight-year, large procurement with best-value evaluation.

Agency

Massachusetts → 1003 - MDAR AdmininstrationView Agency

NAICS

561920 - Convention and Trade Show OrganizersView NAICS

Place of Performance

Floor Boston, MA, 02114-2151, USA

Set-Aside

NONE

Documents

(39)

commbuys-source-page-BD-26-1002-1003-001-129256.html

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BD-26-1002-1003-001-129256 RFR Conference Services

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Attachment A: Application Response Form for RFR AGR-ConferenceServices-FY27

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BD-26-1002-1003-001-129256 MDAR FY27 Departmental RFR

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BD-26-1002-1003-001-129256 RFR Conference Services

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BD-26-1002-1003-001-129256 RFR Conference Services

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BD-26-1002-1003-001-129256 RFR Conference Services

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BD-26-1002-1003-001-129256 RFR Conference Services

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BD-26-1002-1003-001-129256 MDAR FY27 Departmental RFR

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MDAR FY27 Departmental RFR- Conference Services COMMBUYS Quote Submission Instructions

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BD-26-1002-1003-001-129256 Bid Solicitation - MDAR FY27 Conference Services

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COMMBUYS Vendor Registration Job Aid

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COMMBUYS Vendor Registration Job Aid

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BD-26-1002-1003-001-129256 MDAR FY27 Departmental RFR

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BD-26-1002-1003-001-129256 MDAR FY27 Departmental RFR - Conference Services

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Commonwealth of Massachusetts Standard Contract Form and Required Contracting Forms

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BD-26-1002-1003-001-129256 MDAR FY27 Departmental RFR - Conference Services

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BD-26-1002-1003-001-129256 MDAR FY27 Departmental RFR

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BD-26-1002-1003-001-129256 MDAR FY27 Departmental RFR - Conference Services

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BD-26-1002-1003-001-129256 MDAR FY27 Departmental RFR - Conference Services

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BD-26-1002-1003-001-129256 MDAR FY27 Departmental RFR Conference Services

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BD-26-1002-1003-001-129256 MDAR FY27 Departmental RFR - Conference Services

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Commonwealth of Massachusetts Standard Contract Form Package

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RFR AGR-ConferenceServices-FY27 Massachusetts Department of Agricultural Resources

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AGR-ConferenceServices-FY27 RFR (BD-26-1002-1003-001-129256)

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COMMBUYS Vendor Registration Job Aid

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BD-26-1002-1003-001-129256 MDAR FY27 Departmental RFR - Conference Services

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BD-26-1002-1003-001-129256 Bid Solicitation RFR Conference Services

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BD-26-1002-1003-001-129256 MDAR FY27 Conference Services RFR

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BD-26-1002-1003-001-129256 - MDAR FY27 Conference Services RFR Instructions

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BD-26-1002-1003-001-129256 Bid Solicitation - MDAR FY27 Conference Services

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BD-26-1002-1003-001-129256 MDAR FY27 Departmental RFR - Conference Services

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BD-26-1002-1003-001-129256 MDAR FY27 Departmental RFR - Conference Services

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BD-26-1002-1003-001-129256 MDAR FY27 Departmental RFR - Conference Services

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BD-26-1002-1003-001-129256 MDAR FY27 Departmental RFR Conference Services

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Attachment B - Prompt Pay Discount Form

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BD-26-1002-1003-001-129256 - MDAR FY27 Departmental RFR Conference Services

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AI Contract Breakdown

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Timeline

PhaseSolicitation
Posted

Solicitation

Response Deadline

Submission deadline

Response Deadline

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Organization & Contact Information

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AgencyMassachusetts → 1003 - MDAR Admininstration
Contacts1 person available
OfficeFloor Boston, MA, 02114-2151, USA
Organization / Agency
Massachusetts → 1003 - MDAR Admininstration
View Agency Profile
Office AddressFloor Boston, MA, 02114-2151, USA
Contacts
Robert Monahan AGRPurchaser

Full Description

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MDAR FY27 Departmental RFR- Conference Services. Qualified Contractor List.

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