MPA 538 Kitchen Appliance, Refrigeration Maintenance, Repair & Emergency Srv.

The State of Rhode Island is seeking qualified vendors through solicitation OEV25005047 for Master Price Agreement MPA 538 to provide maintenance, repair, replacement of existing equipment, and emergency services for commercial kitchen and refrigeration equipment. The contract period runs from January 3, 2025, to November 30, 2026, with options to renew for two additional one-year terms based on performance and funding. Services are performed on an as-needed basis across the state and are categorized into standard business hours, after-hours, and emergency call-back services for both culinary and refrigeration equipment, as well as the provision of replacement parts. Proposals must be submitted electronically via the Ocean State Procures portal by November 30, 2026. Required documentation includes a Vendor Certification Questionnaire, a Vendor Qualifications Assessment, and an MBE Participation Acknowledgment Form. Vendors must adhere to strict formatting guidelines and provide both redacted and unredacted versions of confidential documents. Evaluation is conducted on a pass/fail basis, though the state reserves the right to select the most qualified vendor or award based on cost. Special requirements include scaled cyber and privacy liability insurance ranging from 5 million to 20 million dollars depending on the level of data access and service criticality, as well as compliance with HIPAA and state confidentiality laws.