MPA 544 OE Janitorial Services Statewide

The State of Rhode Island has issued solicitation OEV25005170, titled "MPA 544 OE Janitorial Services Statewide," to establish a qualified vendor list for janitorial services across all state-owned and leased facilities. The contract performance period is set from February 13, 2025, through May 1, 2026, with the possibility of two additional 12-month renewals contingent on satisfactory contractor performance and available funding. Vendors interested in this opportunity must register and submit proposals exclusively through the Ocean State Procures™ electronic procurement platform. The solicitation emphasizes strict adherence to submission deadlines, confidentiality requirements, and comprehensive insurance coverage, including liability, workers’ compensation, and automobile insurance, with increased risk-related coverage for critical "key back office" services. The agency point of contact for inquiries is Gary Mosca from Rhode Island Purchasing. Proposals require detailed vendor information including a Vendor Certification Questionnaire, Qualification Assessment, and Minority Business Enterprise (MBE) Participation Acknowledgment. Strict formatting and submission guidelines govern the proposal structure, mandating typewritten documents in 12-point Times New Roman font and specific document labeling conventions. The scope of work, detailed in referenced attachments such as service level agreements and task order templates, calls for janitorial cleaning services consistent with the needs of statewide facilities. The state reviews proposals based on compliance with bidding instructions, insurance and legal certifications, and capability to deliver the defined services, although precise evaluation criteria and contract pricing details are not specified within the available documentation. Contract administration centers on the Rhode Island Division of Purchases, with final acceptance determined by the State Purchasing Agent. There are requirements related to affirmative action compliance for larger contractors, anti-collusion and anti-boycott certifications, and mandatory reporting regarding political contributions and certain foreign investments. This solicitation represents a firm-fixed-price contracting opportunity managed under Rhode Island procurement regulations rather than federal acquisition rules.