NOTICE OF INTENT TO SOLE SOURCE-USAF BOTW Holiday in Blue" Performance Venue
Contract Overview
Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.
AI Contract Overview
The 502d Contracting Squadron at JBSA-Lackland, TX, intends to award a Firm-Fixed-Price sole source contract to The Ambassador Theater Group (ATG) San Antonio LLC for the lease of the Majestic Theatre to host the USAF Band of the West’s “Holiday in Blue” concert series on December 14–16, 2026. This action is justified under RFO Part 12 as a commercial acquisition, with NAICS code 711310 and a small business size standard of $40 million. The Majestic Theatre is the only venue capable of meeting the mission-critical requirements, including a stage with a minimum 56-foot depth and 55-foot proscenium opening to safely accommodate the 75-member band and its equipment, a seating capacity of at least 2,250 per performance, and a loading bay with sufficient overhead and physical clearance to handle two military-owned equipment trucks measuring 37 feet long by 11 feet 9 inches high. No other local venue has confirmed availability for the specified dates, and alternative locations lack the necessary physical infrastructure to support the operation without risking mission failure or unacceptable delay. Price reasonableness will be determined by comparing the proposed cost to the government estimate, historical pricing for similar events, and the detailed requirements of the Statement of Work under RFO 12.204(a) and D-RFO 212.204(a). The solicitation number is FA301626Q7103, posted on June 17, 2026, with responses due by July 3, 2026. Interested parties may submit capability statements demonstrating why competition would be advantageous, but the government retains sole discretion to determine whether to proceed as sole sourced. The place of performance is the Majestic Theatre in San Antonio, Texas, with no CLIN structure or pricing details provided and no specific inspection, packaging, or administrative requirements outlined.
General Info
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NAICS
Place of Performance
DWG, TX, 78236, USASet-Aside
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Organization & Contact Information
Full Description
NOTICE OF INTENT TO SOLE SOURCE
The 502d Contracting Squadron (502 CONS), JBSA-Lackland, TX, intends to solicit and award a Firm-Fixed-Price, sole source contract to The Ambassador Theater Group (ATG) San Antonio LLC (CAGE Code: 1LV45) for the lease of a commercial performance venue to host the USAF Band of the West's "Holiday in Blue" concert series. The required period of performance is 14–16 December 2026. This action will be executed under the Revolutionary Federal Acquisition Regulation (RFO) Part 12, Acquisition of Commercial Products and Commercial Services. This is a sole source synopsis published for informational purposes only, and this notice of intent does not constitute a request for competitive proposals or quotations.
The proposed procurement will be sole sourced under North American Industrial Classification System (NAICS) code 711310, Promoters of Performing Arts, Sports, and Similar Events with Facilities. The corresponding small business size standard for this acquisition is $40.0 million.
In accordance with RFO 5.101(c)(4)(vii), market research has determined that ATG San Antonio LLC, operator of the Majestic Theatre, is the only source capable of providing a venue that meets the specific, mission-critical requirements of the USAF Band of the West. Specifically, the Majestic Theatre is the only identified local venue with a stage large enough, possessing a minimum 56-foot depth and a 55-foot proscenium opening, to safely accommodate the 75-member band and its associated equipment. Furthermore, the venue meets the mandatory minimum seating capacity of 2,250 people per performance.
In addition to stage and seating capacity, the venue's loading bay is uniquely capable of accommodating the two large equipment box trucks, measuring 37 feet long by 11 feet 9 inches high, which are required to transport military-owned instruments and sound gear. Other local venues lack the necessary overhead and physical clearance for these transport vehicles. Finally, the Majestic Theatre is the only suitable venue with confirmed availability for the required performance dates of 14–16 December 2026, as other major local venues have irreconcilable scheduling conflicts. Consequently, ATG San Antonio LLC is the only responsible source capable of satisfying the agency’s needs without compromising the mission or causing unacceptable operational delays.
Any interested parties who believe they can fully meet the requirements stated above may submit a written capability statement, proposal, quotation, or exception to the Government's intent to sole source. Submissions must provide clear, concise, and convincing evidence that competition would be advantageous to the Government and must be submitted directly to the Contracting Office within 15 days of the publication date of this notice. A determination by the Government not to compete this proposed contract action based upon responses to this notice is solely within the discretion of the Government. Information received will be considered solely for the purpose of determining whether to conduct a competitive acquisition, and the final decision regarding the procurement method remains exclusively with the Government.