NTSS-JA-26-10 Agenda Management, Meeting Broadcasting, Captioning, Public Records, and Related Software Services

The Town of Davie, Florida, intends to enter into a single-source procurement agreement with Granicus, LLC for a comprehensive suite of agenda management, meeting broadcasting, and public records software services. This procurement, identified as NTSS-JA-26-10, includes recurring captioning services, a FOIA module, agenda automation, GovMeetings Live Cast, Granicus Live Cast Encoding Software, Committee Management, and the Open Platform Suite. A critical component of the scope is the migration of historical data from Novus into the Granicus OneMeeting platform to ensure operational continuity and the preservation of over a decade of records. The Town has justified this single-source action based on the proprietary nature of the software and the need to mitigate technical risks associated with transferring data to an unrelated platform. The estimated annual expenditure for these services is 58,029.73 dollars, with a requested performance start date of October 1, 2026, following the expiration of the previous contract. While this is not a competitive solicitation, the Town issued a notice of intent allowing interested parties to submit capability statements by September 18, 2026. Awarded vendors must be registered in PaymentWorks and provide a certificate of insurance.