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Office Furniture

Open
2026-Informal-0565State & Local

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

AI Contract Overview

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The City of Pasadena Information Technology Department is soliciting proposals for an office furniture project to modernize its workspace and improve employee wellness through ergonomic upgrades. The scope of work includes the furnishing and installation of specific HON furniture items, including seven workstations with frosted glass panels, one L-shaped sit-stand desk, one conference table, and fifteen Herman Miller Aeron task chairs or approved equals. The project also involves the reconfiguration of work areas and the replacement of interior finishes, though carpet replacement will be handled separately. All deliverables must meet contemporary ergonomic standards and be delivered and installed at 100 N. Garfield Ave. S-116 within eight calendar weeks of the purchase order issuance. Bids will be evaluated based on the lowest grand total price among responsive and responsible bidders. Proposals must be submitted via the OpenGov portal by November 19, 2026, and must include a cost proposal, a relevant experience form detailing two similar government projects, and mandatory certifications regarding equal opportunity employment and non-collusion. The contract requires firm unit pricing for the duration of the term and operates on Net 30 payment terms. The City maintains the right to reject defective materials, with the contractor responsible for removal and replacement at no additional cost. Proof of insurance is required prior to the contract award, and offerors must provide a 12-character Unique Entity Identifier from SAM.gov to be considered responsive.

General Info

Pasadena seeks proposals for ergonomic office furniture installation and workspace modernization project.

Agency

California → Information Technology Department

NAICS

337214 - Office Furniture (except Wood) Manufacturing

Place of Performance

CA, USA

Set-Aside

NONE

Documents

9
PDF, High priority: read this firstrfq
High
XLSX, High priority: read this first5 pages · technical-questionnaire
High
PDF, High priority: read this firstspecifications
High
PDF, High priority: read this first5 pages · past-performance
High
PDF, Medium priorityguidance
Medium
PDF, Low priority1 page · certification
Low
PDF, Low priority1 page · other
Low
PDF, Low priority5 pages · other
Low
PDF, Low priority3 pages · disclosure-of-lobbying-activities
Low

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Timeline

PhaseSolicitation
Posted

Solicitation

Response Deadline

Submission deadline

Response Deadline

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Organization & Contact Information

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AgencyCalifornia → Information Technology Department
Contacts2 people available
OfficePasadena, CA, 91101, USA
Organization / AgencyCalifornia → Information Technology Department
Office AddressPasadena, CA, 91101, USA
Contacts
Siranoush RousianSenior Project Manager
contact@example.gov
+1 (555) 000-0000
Alma MurilloPurchasing Specialist
contact@example.gov
+1 (555) 000-0000

Interested Companies (3)

A&M Church and School FurnitureYorba Linda, CA
Total Corporate SolutionsTorrance, CA
Yamada EnterprisesHuntington Beach, CA

Full Description

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The Department of Information Technology is undertaking a facilities improvement project to enhance the functionality, comfort, and efficiency of its working environment. This project includes upgrading interior finishes—such as replacing worn carpeting—to create a modern, professional workspace that aligns with current departmental standards. In addition, existing work areas will be reconfigured and enhanced to better support current staffing levels and operational needs. A key component of this project is the modernization of employee workstations. Existing furniture systems will be replaced or modified to meet contemporary ergonomic standards, including the incorporation of sit‑stand functionality to promote employee wellness and productivity. These upgrades will ensure that the workspace supports both current and future operational requirements, improves overall user experience, and aligns with best practices for modern office environments. Please provide a cost proposal to furnish and install the following HON furniture items: (see attachment for detailed specification) Four (4) workstations, 5′-6″ × 6′-0″, with 49″-high panels and 15″-high frameless frosted glass at the locations shown on the plan. Three (3) workstations, 6′-6″ × 6′-0″, with 49″-high panels and 15″-high frameless frosted glass at the locations shown on the plan. One (1) L-shaped sit-stand desk, 72″ W × 78″ D, with all components shown in the furniture schedule. One (1) conference table, 72″ W × 36″ D. Fifteen (15) Herman Miller Aeron task chairs, Size B, black, or City-approved equal in accordance with Section 2.19. Include all applicable furniture, delivery, installation, and tax in the proposal. Carpet replacement will be performed separately and coordinated with furniture removal and installation.

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