This Solicitation opportunity from Arizona was posted on March 28, 2025. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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On-Call Airport Planning Services

Closed

FY26-AP-01State & Local

Submission Closed04/22/2025, 12:00:00 AM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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NAICS: 561920

New

Federal

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Defense Advanced Research Projects Agcy

POSTED

DEADLINE

IDIQ - Reverse Trade Missions, Conferences, Workshops, Trainings, and Other Events

Solicitation # 1131PL27R0001

The U.S. Trade and Development Agency (USTDA) is establishing a multiple-award Indefinite Delivery, Indefinite Quantity (IDIQ) contract to secure a pool of qualified contractors for the planning and implementation of partnership-building activities. These activities include reverse trade missions, conferences, forums, workshops, and trainings, which may be conducted in person, virtually, or in a hybrid format both within the United States and overseas. The scope of work encompasses a full range of event management services, including project management, venue and vendor coordination, international travel logistics, participant recruitment, and post-event evaluation. The contract has a total ceiling of 100 million dollars, with a twelve-month base ordering period and four twelve-month option periods. This procurement is a partial small business set-aside under NAICS 561920, with the government intending to award up to 15 contracts, at least five of which are reserved for small businesses. Task orders are capped at 3 million dollars each, and individual contractors are limited to 5 million dollars in services per year. Pricing follows a firm-fixed-price model for nine core labor categories and a cost-reimbursable model for other direct costs. Awards are based on a best-value tradeoff, where technical expertise and relevant past performance are considered significantly more important than price. Contractors must adhere to strict quality control standards, including the mandatory human review and disclosure of any AI-generated content used in deliverables.

US Trade And Development Agency

POSTED

DEADLINE

Event Operations and Staffing ConsultantThe Event Operations and Staffing Consultant subcontract involves providing operational planning and workforce analysis for prime contractors managing cultural event projects for the County of Hawai‘i. The selected consultant will be responsible for developing staffing recommendations for event execution, creating operational workflows for vendor management, and producing a comprehensive Execution Transition Package. Qualified candidates must possess professional experience in planning marketplace initiatives or large-scale cultural events. This opportunity is categorized under NAICS code 561920 and was posted on October 28, 2026, with a response deadline of November 28, 2026.

Research and Development

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DEADLINE

ISLAND OF HAWAII JAPANESE HULA FESTIVAL AND MARKETPLACE PLANNING PROJECT

Solicitation # 27-0071

The County of Hawai‘i is soliciting a qualified consultant for the Island of Hawai‘i Japanese Hula Festival and Marketplace Planning Project under solicitation number 27-0071. This six-month engagement aims to establish the foundational partnerships, cultural protocols, and operational frameworks necessary to launch two complementary cultural tourism initiatives in Fall 2027. The project focuses on a culturally-grounded approach to economic development, centering authentic Hawaiian practices and locally-made products to support local hālau and creative entrepreneurs while positioning the island as a leader in sustainable, place-based tourism. The selected vendor will be responsible for delivering 16 major outputs, including a final planning report with execution recommendations, an execution transition package, and an updated budget. Awarding will be based on best value, with an evaluation scoring system that prioritizes proposer experience in event planning, Hawaiian cultural competency, and established partnerships in Japan and Hawai‘i, alongside cost. The contract is governed by Hawai‘i Revised Statutes Chapter 103D and requires compliance with non-discrimination and non-debarment certifications. Payments are processed within 30 days of service completion, and for contracts exceeding $25,000, final payment is contingent upon a state tax clearance. Proposals must be submitted electronically via the OpenGov Procurement System by November 28, 2026.

Research and Development

POSTED

DEADLINE

Concert Execution and Event StaffingThe Concert Execution and Event Staffing subcontract involves providing on-site operational management and staffing for prime contractors on live event projects for the City of South Fulton. The scope of work includes managing event flow, coordinating load-in and load-out processes, and overseeing venue logistics for an expected attendance of 5,400 people. To ensure successful execution, the contractor will utilize essential equipment such as communication headsets, event signage, and crowd control barriers. Strict adherence to OSHA and local safety regulations is required throughout the duration of the project. The contractor is responsible for delivering fully executed live events along with all necessary safety and operational compliance documentation. This opportunity is listed under NAICS code 561920, with a response deadline set for December 15, 2026.

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DEADLINE

Conference Space and Meeting Facility ServicesThe US Embassy Bangkok, under the Department of State, is seeking a subcontractor to provide and manage a large-scale conference space and meeting facility in Thailand. The selected provider will be responsible for maintaining a dedicated environment capable of accommodating 35 to 50 persons daily between the hours of 08:00 and 18:00. The facility must be specifically configured with six round tables seating eight people each, along with four rectangular tables and additional seating. The contractor is required to ensure the space is fully configured and available for the entire duration of the course to support prime contractors working on embassy projects. Responses for this opportunity are due by November 12, 2026.

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Resident Seminar Logistical CoordinationThe Resident Seminar Logistical Coordination subcontract involves providing comprehensive logistical planning and coordination for prime contractors supporting Homeland Security and Innovation Center projects. The scope of work focuses on managing resident executive seminars, which includes coordinating venue and facility requirements, overseeing instructor and speaker schedules, and administering participant enrollment. Due to the nature of the events, the contract requires specialized experience in high-level executive event planning to ensure the successful delivery of coordinated seminar schedules and bookings. This opportunity is issued by the Department of Defense under the W7NE Uspfo Activity Ma Arng agency, falling under NAICS code 561920. The solicitation was posted on October 27, 2026, with a response deadline set for November 11, 2026.

W7NE Uspfo Activity Ma Arng

POSTED

DEADLINE

Event & Venue ManagementThis subcontract opportunity, titled Event and Venue Management, is issued by the Bureau of Human Resources within the Department of State. The contract focuses on providing essential venue and catering services to support prime contractors working on Department of State projects. Specifically, the selected provider will be responsible for securing appropriate venue spaces for workshops and delivering comprehensive food and beverage services for all event participants. The procurement falls under NAICS code 561920 and was posted on October 27, 2026. Interested parties must submit their responses by the deadline of November 23, 2026. This engagement ensures that the necessary infrastructure and hospitality services are in place to facilitate successful government-related workshops and events.

Bureau Of Human Resources

POSTED

DEADLINE

Exercise Logistics and Facility CoordinationThe Exercise Logistics and Facility Coordination subcontract supports prime contractors on projects for the Mississippi State Department of Health within the Emergency Preparedness and Response agency. The selected provider is responsible for identifying and procuring training venues, managing all facility logistics including audiovisual and technology requirements, and recruiting simulation role players. Key deliverables include comprehensive venue procurement documentation, detailed logistics plans, and dedicated on-site event support to ensure seamless physical infrastructure. To be eligible for this opportunity, contractors must possess a valid general business license to operate within the state of Mississippi. The project falls under NAICS code 561920. Interested parties should note that the response deadline is December 1, 2026, following a posting date of October 26, 2026.

Emergency Preparedness & Response

POSTED

DEADLINE

CUG Event Planning and Logistics SupportThe CUG Event Planning and Logistics Support subcontract involves providing end-to-end planning and logistical coordination for prime contractors working on Oregon Department of Transportation facility projects. The scope of work includes managing annual spring and fall workshops, summer work sessions, and annual meetings. Key responsibilities involve developing written session plans, overseeing workshop closeouts, and coordinating virtual meeting logistics through MS Teams. The selected provider must ensure all activities comply with the Oregon Sustainability Act and relevant state statutes. Deliverables include updated session plans and detailed meeting notes. This project is based in Salem, Oregon, and falls under NAICS code 561920.

Department of Transportation

POSTED

DEADLINE

Secure Document and Media Destruction ServicesThis subcontract for Secure Document and Media Destruction Services supports prime contractors on Naval Supply Systems Command projects through the Navsup Flt Logistics Ctr Norfolk. The scope of work involves the secure collection, transport, and certified destruction of Controlled Unclassified Information and Personally Identifiable Information. The service provider is responsible for furnishing 64-gallon lockable collection barrels and performing scheduled pickups on a bi-weekly or bi-monthly basis, with destruction occurring either on-site or at a designated facility. Compliance is a critical component of this contract, requiring strict adherence to DFARS 252.204-7000 and 252.204-7003 regulations. Additionally, personnel must complete OPSEC Awareness training to ensure the secure handling of sensitive materials. The project falls under NAICS code 561920 and is focused on delivering verified destruction of documents and media to maintain Department of Defense security standards.

Navsup Flt Logistics Ctr Norfolk

POSTED

DEADLINE

Event Parking CoordinationThis subcontract for Event Parking Coordination, issued by the Navsup Flt Logistics Ctr Norfolk under the Department of Defense, focuses on the provision and management of secured parking capacity at Navy Naval District Washington facility projects. The selected provider will be responsible for managing parking flow and ensuring designated spaces are available for prime contractors, event participants, and VIPs. The project is categorized under NAICS code 561920 and will be performed in Washington, DC 20004. Interested parties should note the response deadline of October 29, 2026, at 3:00 PM.

Navsup Flt Logistics Ctr Norfolk

POSTED

3 days ago

DEADLINE

in about 12 hours

AI Contract Overview

The City of Cottonwood is seeking proposals from qualified individuals or firms to provide On-Call Airport Planning Services, with a contract value estimated between $50,000 and $250,000. Interested vendors must submit their sealed proposals through the City’s eProcurement Portal by April 22, 2025, as late or unsigned submissions will not be accepted. The project requires direct experience in airport planning and related services, and detailed instructions for proposal preparation are available on the portal. The solicitation, posted on March 28, 2025, is open to vendors registered on the platform, and all documents can be downloaded after registration. The contract aims to engage an experienced service provider to support airport planning needs for the City of Cottonwood, located in Arizona. The primary point of contact for inquiries is Lisa Lau, reachable via email at [email hidden] or by phone at [phone hidden]. The project is part of the city’s efforts to enhance airport infrastructure and planning capabilities, with the procurement process managed through the city’s online portal, ensuring transparency and streamlined submission procedures.

General Info

Agency

Arizona → City of Cottonwood

NAICS

561920 - Convention and Trade Show Organizers

Place of Performance

AZ, USA

Set-Aside

NONE

Documents

City of Cottonwood Sample Professional Services Agreement

contract-document

High

Exhibit A - Offeror Information

past-performance

High

Exhibit G - Disadvantaged Business Enterprise Responsiveness

supporting-documents

High

FY26-AP-01 On-Call Airport Planning Services

rfq

High

Exhibit C: Certification of Offeror-Bidder Regarding Tax Delinquency and Felony Convictions

certification

Low

Exhibit D - Certification Regarding Lobbying

other

Low

Exhibit E - Certification Regarding Domestic Preferences for Procurements

certification

Low

Exhibit F - Certification of Offeror/Bidder Regarding Debarment

certification

Low

AI Contract Breakdown

Uniform Contract Format

Timeline

PhaseClosed

PostedMar 28

Solicitation

Response DeadlineApr 22

Deadline has passed

Submission Closed

04/22/2025, 12:00:00 AM UTC

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Organization & Contact Information

AgencyArizona → City of Cottonwood

Contacts1 person available

OfficeN/A

Organization / Agency

Arizona → City of Cottonwood

Office AddressN/A

Contacts

Lisa Lau

contact@example.gov

+1 (555) 000-0000

Full Description

The City of Cottonwood is soliciting sealed proposals for On-Call Airport Planning Services from an experienced individual/firm with direct experience in these services. Sealed offers for the service specified will be received by the City of Cottonwood, Purchasing Division via the City’s eProcurement Portal at: https://procurement.opengov.com/portal/cottonwoodaz . Late submittals or unsigned submittals will not be considered under any circumstances. Additional instructions for preparing your offer are provided in the Information and Instructions to Offerors.Solicitation documents are available to download upon registering as a vendor and following the project via the City's eProcurement Portal.

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