On-Call Telecommunications Facilities Entitlement Case Assessment and Management Services

The City of Pasadena is soliciting proposals under solicitation number 2026-RFP-0445 for an on-call agreement to provide as-needed telecommunications facilities permit processing, construction management, and inspection services within the public right-of-way. The selected firm will be responsible for reviewing construction drawings for compliance with the Pasadena Municipal Code Chapter 12.22, as well as applicable City and Federal Communications Commission standards. A critical requirement of the role is strict adherence to FCC shot clock regulations regarding review and response timelines. While the average annual permit volume has been 25, an increase in submittals and construction activities is anticipated. This is an on-call agreement with no guaranteed minimum amount of work, assignments, or hours. The procurement process requires comprehensive documentation, including a Unique Entity Identifier, conflict of interest disclosures, and certifications regarding non-collusion and lobbying. Proposers must demonstrate relevant experience through a detailed project history form and provide a designated representative and key personnel list. The contract mandates strict professional insurance requirements, including general, automobile, and professional liability, with the City named as an additional insured. Additionally, the firm must comply with equal opportunity employment standards and specific technical and security assessments if IT solutions are involved. The response deadline for this solicitation is September 14, 2026.