P-Cards

The Sierra Vista Unified School District is seeking proposals under solicitation 2026-RFP-004 for P-Cards, with a response deadline of June 8, 2026, through the OpenGov Public Portal. The district serves approximately 4,000 K-12 students across five schools, including one high school and four elementary schools, and also provides services to high school students from the Fort Huachuca Accommodation Elementary School District. The student population is highly diverse, with 38.5% Hispanic, 44% Anglo, 5.5% African American, 2.89% Asian, and 0.5% Native American, while nine percent of students come from homes where English is not the primary language and two percent are classified as English Language Learners. Seventy-seven percent of students qualify for free or reduced lunch, reflecting significant economic need within the community. The district operates in Sierra Vista, Arizona, a city of about 45,000 residents and home to Fort Huachuca, a major U.S. Army installation that significantly influences the local economy and demographics. The procurement is managed by the Business Office with Shandalee Myatt, Procurement Specialist, serving as the primary point of contact. The solicitation is classified under NAICS code 522210 and falls under SLED government type, indicating it is a state, local, or educational agency procurement. No federal contract clauses (FAR/DFARS) were formally cited in the documentation, and the contract does not include standardized clause numbering, option periods, or populated pricing details in the structure provided. The evaluation process will be based on a trade-off approach, not LPTA, with technical approach and project understanding weighted at 50%, fee proposal at 30%, experience at 15%, equipment at 15%, cost at 20%, and cybersecurity controls at 10%. Proposals must be submitted electronically via the OpenGov portal by the deadline, with no exceptions for late submissions. Special requirements include a strict prohibition against employing any registered sex offender on district premises when students are present, a ban on offshore performance of work involving sensitive data, mandatory compliance with federal and state anti-discrimination laws, insurance coverage requirements of at least $2 million general aggregate and $1 million products-completed operations aggregate, adherence to OSHA safety protocols, and submission of safety training documentation within 30 days of award. Warranty provisions