Procurement Card Services

The City of St. Joseph, Missouri, has issued a Request for Proposal (RFP2026-30) seeking qualified vendors to provide Procurement Card Services starting July 1, 2026, for an initial one-year term with the possibility of four annual extensions through June 30, 2031. The services requested encompass the issuance and management of procurement cards, transaction monitoring, fraud prevention, dispute resolution, billing, reporting, and integration with the City’s financial system platform. Key technical requirements include control of credit limits, merchant category restrictions, detailed electronic transaction reporting with Level 3 data, electronic receipts management, and 1099 reporting compliance. The vendor must also provide robust customer support, rapid card issuance, vendor blocking capabilities, disaster recovery processes, and optimize rebate programs through aggregated usage. The contract emphasizes secure and compliant service delivery aligned with City procurement policies, including certifications for conflict of interest, non-debarment, and anti-collusion statements. Proposals must be submitted electronically through the City’s Ionwave bidding portal by June 2, 2026, with no paper or emailed submissions accepted. The evaluation process prioritizes the quality and scope of services, compliance with specifications, financial stability, firm experience, personnel qualifications, community reinvestment performance, bank ratings, collateral and insurance adequacy, cost of services, and any additional value-added services. Award decisions will be based on a best-value trade-off rather than lowest price alone, reflecting the City’s discretion to select the most qualified vendor. Contract administration details include provisions limiting assignment without City consent, rights to terminate for non-compliance, and strict confidentiality over data and reports generated under the contract. While pricing submissions are required with proposals, no cost estimates are published within the solicitation. The City maintains full inspection and acceptance authority and reserves the right to reject any or all proposals to ensure the procurement aligns with municipal and federal compliance standards.