Photo and Video Equipment, Supplies, and Repairs

The Tempe Union High School District is seeking qualified suppliers through an Invitation for Bid to provide photography and videography equipment, supplies, and repair services in support of its comprehensive high school programs and community relations functions. The contract covers a wide range of items including cameras, lenses, memory cards, batteries, tripods, lighting equipment, microphones, darkroom supplies, and specialized repair services such as lens calibration, enlarger alignment, sensor cleaning, and film developing for black-and-white, C-41, and E-6 processes. All items must be new, standard-grade, and come with a minimum one-year warranty against faulty materials and workmanship, with replacements provided at no cost to the District. Bids must include pricing for specific listed products and services as well as competitive rates for repair and maintenance, with prices fixed for the duration of the contract and no fuel surcharges permitted. The contract, if awarded, will commence on September 16, 2026, and can be renewed for up to four additional one-year periods subject to available funding and issuance of annual purchase orders. Delivery of all goods and services must be completed by September 15, 2027, under F.O.B. Destination terms, meaning the vendor bears all transportation, unloading, and associated costs, including lift gates if required, and must ensure timely replacement of any non-conforming items at no extra charge. The District retains the right to make multiple awards and is not obligated to purchase any minimum volume. Bidders must be responsive and responsible, meeting all technical and procedural requirements, including submission of a completed IRS W-9 form, a notarized Non-Collusion Affidavit, a Certificate of Insurance naming the District as an additional insured, and the official Tempe Union High School District Vendor Registration Form. They must also certify compliance with Arizona state laws regarding forced labor of ethnic Uyghurs, lobbying activities, independent price determination, and employment eligibility through E-Verify, as mandated under A.R.S. § 23-214 and federal immigration statutes. All work must be performed within the United States, and subcontractors at all tiers are bound by the same restriction. Security protocols require the provision of fingerprint clearance cards and insurance coverage if services involve access to students or District property, though fingerprinting is not otherwise required for general contract performance. Bids will be evaluated first for responsiveness and responsibility, with failure to meet specifications or submitting an "All or Nothing" bid resulting in disqualification. The lowest