NOTICE TO BIDDERS (Chapter 103D, HRS) ELECTRONIC SEALED BIDS for furnishing all tools, equipment, materials and labor necessary for the construction of the “PI‘IHONUA GYM - FOUNDATION REPAIRS,” FEMA-4395-DR-HI, PROJECT #66244 PW61, Job No. PR-4854, Pi‘ihonua, South Hilo, Hawai‘i, will be received and recorded immediately via the Public Purchase System until 2:00 p.m., Hawai‘i Standard Time, on August 28, 2025. Electronic bids shall be submitted via the Public Purchase System, otherwise the bids shall not be opened or considered. Also, bids received after the time fixed for opening will not be considered. This project generally consists of 1) the demolition and removal of certain existing concrete pier pads and wood posts affected by previous flooding and 2) replacing only those that were affected with new materials noted on the drawings, all in accordance with the plans and specifications. To be eligible to submit a bid, the Bidder must possess a valid State of Hawai‘i, Specialty Contractor Classification “A” license. See Special Notice to Bidders for additional licensing requirements. Prospective Bidders and all parties interested in accessing the plans, specifications, terms and conditions, proposal, and addenda must be registered as a Public Purchase Vendor, Hawaii Region, and Hawaii County Agency. New Vendors should click on the link to Public Purchase provided on the www.hawaiicounty.gov webpage or go to www.publicpurchase.com to initiate the registration process. Bids shall be submitted via the Public Purchase System. Confidential material shall be readily separable from the bid in order to facilitate public inspection of the nonconfidential portion of the bid. Prospective Bidders must file with the Director of Public Works their “Intent to Bid.” The Prospective Bidder’s Intent to Bid must be received by the Administration Office, Department of Public Works no later than 4:30 p.m., TEN (10) calendar days prior to the bid opening date. If the tenth day is on a Saturday, Sunday or State holiday, the Intent to Bid is due on the next working day following the due date. The Intent to Bid form is available at the Administration Office, Department of Public Works, Phone: (808) 961-8321 and for electronic download at the Public Purchase website: www.publicpurchase.com . All prospective bidders/offerors are invited to attend a pre-bid conference to be held on July 28, 2025, 10:00 a.m., at the County of Hawai‘i, Department of Parks and Recreation, 101 Pauahi Street, Suite 6, Hilo, Hawai‘i 96720-4224. Attendance at the pre-bid conference is not a condition for submitting a bid. Subcontractors and union representatives are invited, but not required to attend. The conference is to provide bidders/offerors with an opportunity to ask questions about the contractual requirements and all technical aspects of the project. The conference will also address the minimum subcontractor listing requirements for the project. The original executed and notarized Standard Qualification Questionnaire for Offerors form “SQQO” must be received by the Administration Office, Department of Public Works, no less than FORTY-EIGHT (48) hours prior to the 2:00 p.m. bid opening so it may be evaluated and approved by the County of Hawai‘i, Department of Public Works prior to bid opening. Please submit said form to allow for evaluation and approval by our office if such form had not been evaluated, approved and filed within the TWELVE (12) months, if there is any change in your previous responses as they relate to this project, or if additional information is requested. The SQQO form is available in hard copy at the Administration Office, Department of Public Works, Phone: (808) 961-8321 and for electronic download at the Public Purchase website: www.publicpurchase.com . The bid opening and pre-bid meeting(s) required for this project (if any, as set forth above) are scheduled at venues that are accessible to persons with disabilities. To request an auxiliary aid or for language interpretation services, please contact the Department of Public Works at (808) 961-8321 no less than FIVE (5) working days prior to the established meeting date(s). The Director of Public Works reserves the right to reject any or all bids and to waive any informalities. No Bidder may withdraw its bid after the hour set for the opening thereof or before the award of the contract, unless said award is delayed for a period exceeding ONE HUNDRED TWENTY (120) consecutive calendar days. County of Hawai‘i is an Equal Opportunity Provider and Employer. Neil A. Azevedo, Acting Director Department of Public Works County of Hawai‘i State of Hawai‘i ~ Hawai‘i Awards & Notices Data System (HANDS) Public Purchase, Electronic Procurement System Publication Date: July 10, 2025 SUBMIT QUESTIONS VIA PUBLIC PURCHASE. THE PROPOSAL MUST BE DOWNLOADED, COMPLETED, SIGNED, AND UPLOADED WITH YOUR BID SUBMISSION. Please email your Request for Substitution (PDF docs), if any, directly to Eydie.Clay@hawaiicounty.gov.
