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Preventative Maintenance for Supplemental HVAC Unit (Rochester)

Open
2140595State & Local

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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The New York State Insurance Fund (NYSIF) is soliciting proposals under RFQ #2026-145-RE (Solicitation Number 2140595) for a single contract to provide preventive maintenance services for a supplemental HVAC unit located in the data room of its Rochester office in Monroe County. This discretionary procurement is for a value of less than 150,000 dollars and carries an anticipated contract term of five years. Proposals from responsible bidders must be submitted by December 1, 2026, at 2:00 p.m. EST to Carly Zanotta at the NYSIF Procurement Unit in Albany, New York. The procurement includes specific socioeconomic goals, with a 30 percent target for Minority and Women’s Business Enterprises (M/WBE) and a 6 percent goal for Service-Disabled Veteran-Owned Businesses (SDVOB). Strict communication restrictions are in place per State Finance Law 139-j and 139-k; all inquiries must be directed exclusively to designated staff members Jessica Oswald and Carly Zanotta via email at [email hidden]. Failure to adhere to these communication protocols or neglecting to incorporate amendments posted on the NYSIF procurement website may result in the disqualification of the bidder.

General Info

NYSIF seeks proposals for five-year HVAC preventive maintenance services in Rochester, New York.

Agency

New York → Insurance Fund - NYS

NAICS

238220 - Plumbing, Heating, and Air-Conditioning Contractors

Place of Performance

Monroe County (Rochester), NY, USA

Set-Aside

NONE

Documents

2
PDF, High priority: read this firstrfq
High
PDF, Low priority7 pages · presolicitation
Low

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Timeline

PhaseSolicitation
Posted

Solicitation

Response Deadline

Submission deadline

Response Deadline

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Organization & Contact Information

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AgencyNew York → Insurance Fund - NYS
Contacts2 people available
OfficeN/A
Organization / AgencyNew York → Insurance Fund - NYS
Office AddressN/A
Contacts
Jessica OswaldContract Managment Specialist Trainee 2
contact@example.gov
+1 (555) 000-0000
Carly ZanottaContract Management Specialist 1
contact@example.gov
+1 (555) 000-0000

Full Description

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NYSIF is seeking proposals from qualified firms capable of providing preventive maintenance services for a supplemental HVAC unit in our data room in the Rochester office, as further described in the Request for Quote (RFQ). NYSIF anticipates awarding single contract. The solicitation document may be obtained from NYSIF’s Procurement website at www.nysif.com/procurement. Interested parties should e-mail contact@example.gov with any questions. Please include “NYSIF #2026-145-RE” in the subject line of the e-mail. All amendments, clarifications and any announcements related to this procurement will be posted on NYSIF’s website at: www.nysif.com/procurement. It is the sole responsibility of the bidders to check the website for any amendments, clarifications or updates. All applicable amendment information must be incorporated into the firm’s proposal. Failure to include this information in your proposal may result in the proposal being deemed non-responsive. Proposals from responsible bidders are due December 1, 2026 by 2:00 p.m. EST. The calendar of events is detailed in the RFQ. Pursuant to State Finance Law § 139-j and § 139-k, this solicitation includes and imposes certain restrictions on communications between NYSIF personnel and a prospective bidder during the procurement process. Designated staff for this solicitation is Jessica Oswald & Carly Zanotta, NYSIF, 15 Computer Drive West, Albany NY 12205, contact@example.gov. Contacts made to other NYSIF personnel regarding this procurement may disqualify the prospective bidder and affect future procurements with governmental entities in the State of New York. NYSIF is committed to achieving its goal of increasing opportunities for New York State Minority and Women’s Business Enterprises (M/WBE) and Service-Disabled Veteran Owned Businesses (SDVOB). Any company that feels it may meet the state requirements for MWBE certification but has not done so already is also encouraged to visit the NYS Empire State Development website at https://www.esd.ny.gov/doing-business-ny/mwbe for more information. We encourage any firm that believes it meets the state requirements for SDVOB certification to visit The Division of Service-Disabled Veterans’ Business Development within the NYS Office of General Services (OGS) at https://ogs.ny.gov/Veterans/. Service-Disabled Veteran-Owned Business (SDVOB) SDVOB Goal: 6.00% Minority / Women Business Enterprise contracting goals (MWBE) Total MWBE Goals: 30.00%

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SLED
Digital Payment Solution & Disbursement PlatformThe Digital Payment Solution and Disbursement Platform is a subcontract opportunity with the New York State Insurance Fund designed to establish a secure digital payment ecosystem for prime contractors. The project focuses on implementing payment gateways, secure APIs, and digital wallets or payment card systems to ensure that unbanked payees have no-fee access to their funds. To maintain security and legal standards, the provider must ensure full PCI-DSS compliance and strict adherence to all applicable state and federal financial regulations. This procurement is categorized under NAICS code 522320 and is managed by the state of New York. Interested parties must note that the response deadline is November 18, 2026. The ultimate goal of the contract is the delivery of a fully operational financial infrastructure capable of managing seamless fund transfers and integrating with existing financial systems.
Financial Transactions Processing, Reserve, and Clearinghouse Activities

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NAICS: 522320
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Digital Payment Services for NYSIF Payees
Solicitation # 2140234
The New York State Insurance Fund (NYSIF) has issued Request for Information (RFI) 2026-143-ADM, solicitation number 2140234, to identify innovative digital payment solutions for workers compensation payees. The primary objective is to find secure, fee-free payment methods that do not require a bank account, serving as a complement to existing paper check and direct deposit systems. NYSIF maintains a technology-neutral approach and is not prescribing a specific platform, network, or payment instrument. This initiative is a market research effort intended to inform future procurements; therefore, no contract award for products or services will result directly from this RFI. Interested firms must submit their responses by November 18, 2026, at 2:00 p.m. EST to Alexandria Romano or Alex Wojtach. Pursuant to State Finance Law sections 139-j and 139-k, strict communication restrictions are in place, and any contact with NYSIF personnel outside of the designated procurement staff may lead to disqualification. NYSIF encourages participation from certified Minority and Women’s Business Enterprises (M/WBE) and Service-Disabled Veteran Owned Businesses (SDVOB). All official amendments and updates regarding this solicitation are posted on the NYSIF procurement website.
Financial Transactions Processing, Reserve, and Clearinghouse Activities

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11 days ago

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in 13 days
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