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Preventive Maintenance Service Contract for the Multistack Chiller at the U.S. Consulate General, Chennai, India

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191N6026Q0001-PR15936508Federal

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

AI Contract Overview

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The U.S. Consulate General in Chennai, India, has issued a request for quotations for a Preventive Maintenance Service Contract specifically for the Multistack Chiller installation at its office building. The solicitation, numbered 191N6026Q0001-PR15936508, seeks qualified vendors to provide comprehensive maintenance services as detailed in the contract documents. Interested parties must submit their quotations electronically by June 22, 2026, with all technical queries to be addressed by June 12, 2026. Vendors from overseas must demonstrate available local service support and provide past performance records to be considered. Compliance with registration in the System for Award Management (SAM) is mandatory for orders exceeding $40,000. The solicitation includes specific submission instructions requiring quotes to be sent via email to the designated procurement email and prohibits submissions through physical courier. Vendors are provided with multiple attachments including the RFQ letter signed by the Contracting Officer, the complete contract document, a vendor quality assurance sheet, a mandatory technical evaluation form, and contractor safety and health requirements. Points of contact for the solicitation are Mr. Seth A. Burchett, the Contracting Officer, and Ms. Malathy Ravi from the procurement section, both reachable via email and phone. This contract is managed under NAICS code 333415, and there is no set-aside status applied. The work will be performed in Chennai, Tamil Nādu, India, under the oversight of the Department of State.

General Info

U.S. Consulate Chennai seeks vendors for Multistack Chiller maintenance; quotes due June 22, 2026.

Agency

Department Of State → American Consulate Chennai

NAICS

333415 - Air-Conditioning and Warm Air Heating Equipment and Commercial and Industrial Refrigeration Equipment Manufacturing View NAICS

Place of Performance

Chennai, IN-TN, IND

Set-Aside

NONE

Documents

(5)

Contract Document 191N6026Q0001 for Preventive Maintenance Service Multistack Chiller

DOCX•contract-document

Solicitation 191N6026Q0001 Technical Evaluation Form

DOCX•technical-evaluation

Annex B and Safety Requirements - Contract Terms and Conditions

DOC•contract-document

191N6026Q0001+-+PR15936508+-+Vendor+QA+Sheet.pdf

PDF

RFQ 191N6026Q0001 Preventive Maintenance Service Multistack Chiller U.S. Consulate Chennai

PDF•rfq

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Timeline

PhaseSolicitation
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Organization & Contact Information

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AgencyDepartment Of State → American Consulate Chennai
Contacts2 people available
OfficeWASHINGTON, DC, 20520, USA
Organization / Agency
Department Of State → American Consulate Chennai
Office AddressWASHINGTON, DC, 20520, USA
Contacts
Seth A. BurchettChennaiProcurement@state.gov
Malathy RaviChennaiProcurement@state.gov

Full Description

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DATE: June 08, 2026


Consulate Chennai’s Solicitation #: 191N6026Q0001 - PR15936508


Request for Quote- Preventive Maintenance Service Contract – Multistack Chiller, U.S. Consulate General's Office Building, Chennai, India


The U.S. Consulate General Chennai invites you to participate in this solicitation for “Preventive maintenance services for the Multistack Chiller” as described in the attached solicitation documents.  


The vendor shall provide all information required to complete the work as specified in the contract solicitation documents.  Please refer to the attached Contract document and the Request for Quote (RFQ) letter herewith for more details. All responsible sources may submit a quotation, which shall be considered.


RFQ TIMELINE:


  • Deadline to submit technical queries: Friday, June 12, 2026, by 03:00 p.m. (IST) to ChennaiProcurement@state.gov  

  • Deadline for RFQ Submittal: Wednesday, June 22, 2026, by 03:00 p.m. (IST) to ChennaiProcurement@state.gov  

  • Overseas vendors intending to participate in this bid must provide documents in support of their claim of available service support, with past performance details in Chennai. Failure of submission will result in decline of Quote.

Points of Contact:


Mr. Seth A Burchett - Contracting Officer


Phone Number: 044-2857 4000


Email: ChennaiProcurement@state.gov



Ms. Malathy Ravi – Procurement Section


Phone Number: 044 – 2857 4000 /4319


Email: ChennaiProcurement@state.gov    



SYSTEM FOR AWARD MANAGEMENT (SAM): IT IS MANDATORY TO REGISTER IN SAM FOR ORDER VALUE OVER $40,000


NOTE: Your quotation for the subject requirement must be submitted electronically by email with subject line “191N6026Q0001- PR15936508 – Preventive Maintenance Service Contract – Multistack Chiller, U.S. Consulate General's Office Building, Chennai, India”. Please do not submit your quotation via courier. Quotes submitted to any other email address and after the due date and time given, shall not be considered.


ATTACHMENTS:


  1. 191N6026Q0001 - PR15936508 – RFQ letter signed by CO (Read all the pages of the RFQ and submit your acceptance with sign and seal along with the quote).
  2. 191N6026Q0001 - PR15936508 – Contract Document (Read the document completely before submission of quote).
  3. 191N6026Q0001 - PR15936508 – Vendor QA Sheet (Submit your queries as per this format).
  4. Technical Evaluation form (Generic) (To be completed and submitted along with quote – MANDATORY)
  5. Annex B / Contractor Safety and Health Requirements.

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