This Solicitation opportunity from Department Of State was posted on June 8, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.
Preventive Maintenance Service Contract for the Multistack Chiller at the U.S. Consulate General, Chennai, India
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Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.
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The U.S. Consulate General in Chennai, India, is soliciting bids for a preventive maintenance service contract for a 25 TR Multistack air-cooled chiller and associated equipment, including motor starters, VFDs, pumps, electrical panels, and AHUs. The solicitation, numbered 191N6026Q0001-PR15936508, was issued on June 8, 2026, with a strict deadline of June 22, 2026, at 3:00 p.m. IST for submission via email to ChennaiProcurement@state.gov; submissions by courier or to other email addresses will not be accepted. The contract is for a firm fixed price in USD and includes a one-year base period from July 2026 to July 2027, with four optional one-year extension years extending through July 2031, for a maximum total duration of five years. The work must be performed on-site at the Consulate’s office building in Chennai, Tamil Nadu, and requires compliance with manufacturer-recommended maintenance procedures, including inspections of the Master Controller, mechanical modules, VFD programming, oil levels, and replacement of expendable parts such as filters, belts, hoses, and refrigerants. All technicians must be certified by Multistack, and the contractor must provide a maintenance schedule for COR approval, signed checklists after each service, written reports in English, and maintain O&M binders at the facility. HAZMAT materials must be accompanied by MSDS, and all electrical and electronic parts require prior COR approval before installation. The award will be made on a lowest-priced, technically acceptable basis, with proposals subject to strict pass/fail criteria including compliance with solicitation requirements, technical acceptability through past performance and experience verification, and responsibility determination under FAR 9.1, which evaluates financial capability, ethical record, organizational capability, and eligibility. Overseas vendors must demonstrate existing service support in Chennai with documented past performance, or their quotes will be rejected. Mandatory SAM registration is required for all offerors due to the contract’s estimated value exceeding $40,000, and failure to register will result in non-responsibility determination. Offerors must complete specific representation blocks in Section 5 and submit all mandatory attachments, including the signed RFQ letter, technical evaluation form, vendor QA sheet, and Annex B safety requirements. Payment is made by EFT within Net
General Info
Agency
NAICS
Place of Performance
Chennai, IN-TN, INDSet-Aside
Timeline
Submission Closed
Organization & Contact Information
Full Description
DATE: June 08, 2026
Consulate Chennai’s Solicitation #: 191N6026Q0001 - PR15936508
Request for Quote- Preventive Maintenance Service Contract – Multistack Chiller, U.S. Consulate General's Office Building, Chennai, India
The U.S. Consulate General Chennai invites you to participate in this solicitation for “Preventive maintenance services for the Multistack Chiller” as described in the attached solicitation documents.
The vendor shall provide all information required to complete the work as specified in the contract solicitation documents. Please refer to the attached Contract document and the Request for Quote (RFQ) letter herewith for more details. All responsible sources may submit a quotation, which shall be considered.
RFQ TIMELINE:
- Deadline to submit technical queries: Friday, June 12, 2026, by 03:00 p.m. (IST) to ChennaiProcurement@state.gov
- Deadline for RFQ Submittal: Wednesday, June 22, 2026, by 03:00 p.m. (IST) to ChennaiProcurement@state.gov
- Overseas vendors intending to participate in this bid must provide documents in support of their claim of available service support, with past performance details in Chennai. Failure of submission will result in decline of Quote.
Points of Contact:
Mr. Seth A Burchett - Contracting Officer
Phone Number: 044-2857 4000
Email: ChennaiProcurement@state.gov
Ms. Malathy Ravi – Procurement Section
Phone Number: 044 – 2857 4000 /4319
Email: ChennaiProcurement@state.gov
SYSTEM FOR AWARD MANAGEMENT (SAM): IT IS MANDATORY TO REGISTER IN SAM FOR ORDER VALUE OVER $40,000
NOTE: Your quotation for the subject requirement must be submitted electronically by email with subject line “191N6026Q0001- PR15936508 – Preventive Maintenance Service Contract – Multistack Chiller, U.S. Consulate General's Office Building, Chennai, India”. Please do not submit your quotation via courier. Quotes submitted to any other email address and after the due date and time given, shall not be considered.
ATTACHMENTS:
- 191N6026Q0001 - PR15936508 – RFQ letter signed by CO (Read all the pages of the RFQ and submit your acceptance with sign and seal along with the quote).
- 191N6026Q0001 - PR15936508 – Contract Document (Read the document completely before submission of quote).
- 191N6026Q0001 - PR15936508 – Vendor QA Sheet (Submit your queries as per this format).
- Technical Evaluation form (Generic) (To be completed and submitted along with quote – MANDATORY)
- Annex B / Contractor Safety and Health Requirements.
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