Preventive Maintenance Service Contract for the Multistack Chiller at the U.S. Consulate General, Chennai, India

The U.S. Consulate General in Chennai, India, is soliciting bids for a preventive maintenance service contract for a 25 TR Multistack air-cooled chiller and associated equipment, including motor starters, VFDs, pumps, electrical panels, and AHUs. The solicitation, numbered 191N6026Q0001-PR15936508, was issued on June 8, 2026, with a strict deadline of June 22, 2026, at 3:00 p.m. IST for submission via email to [email hidden]; submissions by courier or to other email addresses will not be accepted. The contract is for a firm fixed price in USD and includes a one-year base period from July 2026 to July 2027, with four optional one-year extension years extending through July 2031, for a maximum total duration of five years. The work must be performed on-site at the Consulate’s office building in Chennai, Tamil Nadu, and requires compliance with manufacturer-recommended maintenance procedures, including inspections of the Master Controller, mechanical modules, VFD programming, oil levels, and replacement of expendable parts such as filters, belts, hoses, and refrigerants. All technicians must be certified by Multistack, and the contractor must provide a maintenance schedule for COR approval, signed checklists after each service, written reports in English, and maintain O&M binders at the facility. HAZMAT materials must be accompanied by MSDS, and all electrical and electronic parts require prior COR approval before installation. The award will be made on a lowest-priced, technically acceptable basis, with proposals subject to strict pass/fail criteria including compliance with solicitation requirements, technical acceptability through past performance and experience verification, and responsibility determination under FAR 9.1, which evaluates financial capability, ethical record, organizational capability, and eligibility. Overseas vendors must demonstrate existing service support in Chennai with documented past performance, or their quotes will be rejected. Mandatory SAM registration is required for all offerors due to the contract’s estimated value exceeding $40,000, and failure to register will result in non-responsibility determination. Offerors must complete specific representation blocks in Section 5 and submit all mandatory attachments, including the signed RFQ letter, technical evaluation form, vendor QA sheet, and Annex B safety requirements. Payment is made by EFT within Net