Rental of Forklifts/Generator/Electric Pallet Jacks

Combined Synopsis/Solicitation Notice - Rental of Forklifts, Generators & Electric Pallet Jacks Solicitation No. : HDEC05-11-T-0018 Response Date : January 21, 2011 POC: Elaine Kelley Fax: +1 (555) 000-0000 Phone: +1 (555) 000-0000 Ext. 48247 Place of Performance: National Guard Site, Chattanooga, TN Responsible Store: Fort Benning, GA 100% Small Business Set-Aside Classification Code: W FSC Code: W039 NAICS Code: 532490 SIC Code: 7359 Size Standard: $7 million Description: Rental of Commercial Equipment (Forklifts, Generators, & Electric Pallet Jacks) A) This is a combined synopsis and solicitation for commercial items (services) prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and A WRITTEN SOLICITATION WILL NOT BE ISSUED. B) The solicitation number for this procurement is HDEC05-11-T-0018 and is issued as a Request for Quotation (RFQ). Multiple awards are possible. C) This solicitation document and incorporated provisions and clauses are those in effect through the Federal Acquisition Circular (FAC) 2005-48, DFARS Change Notice 20101229, and Defense Commissary Agency Acquisition Regulations (DeCAARS) 2005 Edition. D) For information purposes the Standard Industrial Classification Code is W039. The North American Industry Classification systems (NAICS) code is 532490. The Size standard is $7 mil. This solicitation is set aside 100% Small Business Set-Aside. E) Contract Line Item Numbers (CLINS). Offerors: Provide your quote for Forklifts, Generators & Electric Pallet Jacks: Location(s) Chattanooga National Guard, 1801 S. Holtzclaw Ave, Chattanooga, TN 37404 0001 Forklifts Delivery Date: February 14, 2011 Removal Date: February 21, 2011 3 ea - 5000 lb Forklifts operating off propane/diesel with four foot tines in accordance with Forklift Specification Attachment. Forklifts are to be delivered by 7:00 AM on February 14, 2011 and pick-up is 3:00 PM February 21, 2011 Cost per Forklift: $_____________ Total Cost: $_____________ 0002 Propane Tank & Refills Contractor shall provide three liquid propane tanks for each forklift truck (total of eleven). Delivery schedule: 1st day - 4 propane tanks; 1 tank per day after that with the contractor removing empties each day of delivery during the rental period of February 14, 2011 - February 21, 2011. Price includes delivery, pick-up and environmental charges. Price per Tank: $______________ Total Cost: $__________________ 0003 Portable Generator Delivery Date: February 14, 2011 Removal Date: February 21, 2011 1 ea - 35kw Portable Diesel Generators w/turn key The contractor is requested to set-up and ensure all connected items have power supplied to them prior to leaving the premises. Generators are to be delivered by 7:00 AM on February 14, 2011 and pick-up is 3:00 PM February 21, 2011 Items to be connected are 20 ea self-contained spot merchandisers, 8 ea large industrial floor fans, and 14 stand alone IBM cash registers Cost Per Generator $_____________ Total Cost: $_____________ 0004 Electric Pallet Jacks Delivery Date: February 13, 2011 Removal Date: February 21, 2011 3 ea - Electric Pallet Jacks Electric Pallet jacks are to be delivered by 7:00 AM on February 14, 2011 and pick-up is 3:00 PM February 21, 2011 Electric Pallet Jacks Specification Attachment. Cost Per Pallet Jack $_____________ Total Cost: $_____________ F) DESCRIPTION OF REQUIREMENTS: Contractor shall provide rental of the following commercial equipment and set-up of equipment related to this solicitation (i.e. generators) for the Fort Benning Commissary, GA at the Guard/Reserve Sale site in Chattanooga, TN. - G) Provision at FAR 52.212-1, Instruction to Offerors Commercial Items applies to this acquisition. Quotes shall contain the following information: RFQ Number (see Paragraph B) Time specified for receipt of quotes (see Paragraph R) Name, address, telephone and fax number of quoter Quoters e-mail address Unit Price, extended price per CLIN item and total price (in the format specified in paragraph E) Discount Terms Quotation shall include a SIGNED STATEMENT specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation and acknowledge all amendments to the solicitation (as applicable). PERIOD OF ACCEPTANCE OF OFFERS: The quotation shall state the agreement to hold the prices contained therein firm for 90 calendar days from the date specified for receipt, unless another time period is specified in an addendum or amendment to the Request for Quotation. LATE OFFERS: Request for Quotations or modifications of quotes received at the address specified for the receipt of offers after the exact time specified for receipt MAY NOT be considered. All prospective awardees MUST BE CENTRAL CONTRACTOR REGISTERED (CCR) prior to receiving an award. If your firm has not registered yet, you are highly encouraged to do so NOW. Information concerning CCR requirements may be viewed via the Internet at http://www.ccr.gov or by calling the CCR Registration Center at +1 (555) 000-0000. H) 52.212-4501 FAR 52.212-2 EVALUATION--COMMERCIAL ITEMS (JAN 1999) (a) The Government will award a contract(s) resulting from this solicitation to the responsible offeror(s) whose offer(s) conforming to the solicitation will be most advantageous to the Government, price and other factors considered. Multiple awards may be made if the Government would realize a $500 savings or more. Price will be evaluated for each item as well as by adding the total price for the quoter to identify the number of awards. Award will be made to the lowest-priced, technically acceptable Offeror. (b) A written notice of award or acceptance of an offer mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. I) RESERVED J) Offerors shall provide a complete copy of the provision 52.212-3 ALT I, Offeror Representations and Certifications - Commercial Items (Aug 2009)(as applicable) with their quote, which may be completed electronically at http://orca.bpn.gov. Offerors that fail to furnish the required representation information, or reject the terms and conditions of the solicitation, may be excluded from consideration. All FAR & DFARS Clauses may be viewed in full text via the Internet at http://farsite.hill.af.mil, http://www.acq.osd.mil/dpap/, or http://acquisition.gov/comp/far/index.html - K) FAR Clauses 52.212-4, Contract Terms and Conditions-Commercial Items apply to this acquisition with the following addendum: Addendum to FAR 52.212-4: If your company can accept credit card payments, please provide the following: Contractor Point of Contact for credit card payments: ___________________________________ Phone Number: ____________________________ Fax Number: _____________________________ Dun and Bradstreet Number: _________________ Contractor shall submit invoices to the address in Block 18a of the Standard Form (SF) 1449, contract award document. In order to be considered a valid invoice, the following information must be on each invoice: Name and Address of Company Contract/Purchase Order Number Contract Line Item Number (CLIN) for Commissary location Invoice number Date Total Charge CENTRAL CONTRACTOR REGISTRATION (CCR): Contractor's Central Contractor Registration (CCR) must be active and remain current throughout the term of this contract. www.ccr.gov ELECTRONIC DOCUMENT ACCESS (EDA): This award document and any subsequent modifications will be posted to the Department of Defense Electronic Document Access (EDA) system. Contractors must obtain copies of all contract documents through EDA by registering as a "Vendor" at http://eda.ogden.disa.mil. Assistance in registering in EDA is available online, via e-mail at contact@example.gov or by phoning the EDA Help Desk toll free at +1 (555) 000-0000 (+1 (555) 000-0000). L) The contractor shall perform to the standards and specifications in this contract. M) FAR Clause 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items applies to this acquisition and the following clauses are hereby incorporated by reference: FAR 52.204-7 Central Contractor Registration; FAR 52.204-9 Personal Identity Verification of Contractor Personnel; FAR 52.219-6 Notice of Total Small Business Set-Aside; FAR 52.222-19 Child labor-Cooperation with Authorities and Remedies; FAR 52.222-21 Prohibition of Segregated Facilities; FAR 52.222-26 Equal Opportunity; FAR 52.222-3 Convict Labor; FAR 52.222-36 Affirmative Action for Workers with Disabilities; FAR 52.222-50 Combating Trafficking in Persons; FAR 52.223-10 Waste Reduction Program; FAR 52.223-5 Pollution Prevention and Right-to-Know; FAR 52.225-13 Restriction on Certain Foreign Purchases; FAR 52.232-33 Payment by Electronic Funds Transfer-Central Contractor Registration; FAR 52.232-36 Payment by Third Party; FAR 52.233-3; Protest After Award; FAR 52.233-4 Applicable Law for Breach of Contract Claim; FAR 52.223-18; Encourage Contractor Policies to Ban Text Messaging While Driving; FAR 52.237-2 Protection of Government Buildings, Equipment, and Vegetation DFAR Clause 252.212-7001 Contract Terms and Conditions Required to Implement Statutes or Executive Order Applicable to Defense Acquisitions of Commercial Items applies to this acquisition and the following clauses are incorporated by reference: DFARS 252.203-7000 Requirements Relating to Compensation of Former DOD Officials; DFARS 252.203-7002 Requirements to Inform Employees of Whistleblower Rights; DFARS 252.204-7004 ALT A Required Central Contractor Registration; DFARS 252.232-7003 Electronic Submission of Payment Requests; DFARS 252.232-7010 Levies on Contract Payments; DFARS 252.243-7001 Pricing of Contract Modifications N) Additional requirements: All Quotes shall be marked with the RFQ NUMBER (shown in paragraph B) and CLOSING DATE (shown in paragraph R). FAR 52.215-5 FACSIMILE PROPOSALS - Facsimile offers WILL BE accepted at fax #: +1 (555) 000-0000 (Attention: Elaine Kelley). However it is highly recommended that fax transmissions be made and confirmed one working day prior to the date specified for receipt of quotes in accordance with FAR Clause 52.212-1(f) "Late Submissions." ADDITIONAL PROVISIONS REFERENCED IN THIS PARAGRAPH MUST BE READ IN FULL TEXT AT http://farsite.hill.af.mil, http://www.acq.osd.mil/dpap/, or http://acquisition.gov/comp/far/index.html DFARS 252.201-7000 Contracting Officer's Representative; DFARS 252.212-7001 Contract Terms and Conditions Required to Implement Statutes or Executive Orders Applicable to Defense Acquisitions of Commercial Items; FAR 52.212-3 ALT 1 Offeror Representations and Certifications-Commercial Items with Alternate 1; FAR 52.219-28 Post Award Small Business Program Representation 52.204-4500 INSTALLATION ACCESS REQUIREMENTS (DEC 2001) The contractor is responsible for ensuring compliance with installation access procedures for both personnel and vehicles. 52.228-4500 LIABILITY TO THIRD PERSONS (APR 1997) The contractor shall be responsible for and hold the Government harmless from all claims on the part of persons not a party to this contract for personal injury, death, and property loss or damage caused in whole or in part by the fault or negligence of the contractor, his officers, agents, or employees in the performance of work under this contract. 52.228-4501 VEHICLE OPERATION AND INSURANCE (DEC 2001) a. All private-owned and Contractor-owned vehicles shall be properly licensed, insured and safety inspected in accordance with applicable federal, state and local regulations. The following automotive liability coverage is required: (1) For Contractor-owned vehicles: Bodily injury $200,000 per person, $500,000 per occurrence; property damage $20,000 per occurrence. (2) For private owned vehicles: Bodily injury and property damage insurance meeting requirements of state in which vehicle is registered. b. Vehicles licensed or registered in a state, which requires a mechanical safety inspection must display a valid inspection sticker. c. All vehicles operating at the installation are subject to the installation traffic code, copies of which are available in the office of the installation Provost Marshal. 52.228-4502 OTHER INSURANCE REQUIREMENTS (OCT 1995) The contractor shall procure and maintain during the entire period of performance under this contract the following minimum insurance and shall furnish a certificate upon request by the Contracting Officer: (1) Workmen's Compensation: As required by law of the State of Tennessee (2) Employer's Liability: $100,000 (3) Comprehensive General Liability: $500,000 each occurrence. - 52.233-4500 INDEPENDENT REVIEW OF AGENCY PROTESTS (APRIL 2004) Offerors/bidders may submit their agency protest directly to the contracting officer or request an independent review at a level above the contracting officer. The independent review is available as an alternative to consideration of the agency protest by the contracting officer. The independent review is not an appeal of the contracting officer's decision on an agency protest. Agency protests for consideration by the contracting officer must be submitted to the issuing office indicated on the face of the solicitation. Agency protests for consideration by a level above the contracting officer must be submitted to: Defense Commissary Agency ATTN: AM (Director, Contracting) 1300 E Avenue Fort Lee, Virginia 23801-1800 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998) This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Also, the full text of a solicitation provision and any clauses may be accessed electronically at this/these address(es): http://farsite.hill.af.mil, http://www.acq.osd.mil/dpap/, or http://acquisition.gov/comp/far/index.html 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): http://farsite.hill.af.mil, http://www.acq.osd.mil/dpap/, or http://acquisition.gov/comp/far/index.html O) Not applicable. P) The Defense Priorities and Allocations Systems (DPAS) rating is N/A. Q) There are no numbered notes applicable to this solicitation. R) Offers will be accepted at the DEFENSE COMMISSARY AGENCY, CONTRACTING BUSINESS UNIT / AMDS, 1300 E. AVENUE, FORT LEE, VA 23801-1800 and must be received NO LATER THAN 2:00 PM local time on January 21, 2011. S) The point of contact for this solicitation is Elaine Kelley, +1 (555) 000-0000 x48247, Michael G. Shaffer, Contracting Officer, +1 (555) 000-0000 x48680.