Rental of Temporary HVAC & Exhaust System

This contract, solicited by the Portsmouth Naval Shipyard under solicitation number N3904026Q3045, covers the firm-fixed-price rental of temporary HVAC and exhaust systems to be installed and operated at the Portsmouth Naval Shipyard in Kittery, Maine. The requirement includes leasing equipment such as triple/double coil HVAC units, 230-ton chillers, exhaust blowers, electric fan coil units, chilled water pumps, and related components, with rentals spanning an initial base period starting February 4, 2026, through February 2, 2027, plus multiple option periods extending through April 2028. The contractor is responsible not only for providing the HVAC equipment but also for comprehensive lifecycle support, including installation, commissioning, operator training, routine and preventive maintenance, emergency repairs, and delivery of detailed technical documentation such as operation and maintenance manuals, schematics, and equipment data sheets. The contract emphasizes meeting technical standards suitable for marine industrial environments, including noise level restrictions and electrical compliance, and requires tagging of equipment with identifying project and technical numbers. The procurement is conducted via full and open competition under NAICS code 532490, with award based on a Lowest Price Technically Acceptable (LPTA) evaluation procedure. Offerors must demonstrate technical acceptability in terms of compliance with the statement of work, delivery capability, and past performance, supported by documentation and a self-certification checklist. Pricing must be firm and fixed, including details for freight and mobilization costs. Important contract clauses incorporated include prohibitions on subcontractor sales, ethics requirements, supply chain security mandates, and restrictions stemming from potential organizational conflicts of interest, which extend for three years beyond contract completion. Contractor personnel accessing the Portsmouth Naval Shipyard must be U.S. citizens and undergo stringent security screening, with badges issued under strict access controls prohibiting camera-enabled devices in controlled areas. Shipments must adhere to specified packaging and marking standards under ASTM D-3951-18, with inspection and acceptance performed at the destination by government representatives ensuring full compliance prior to acceptance. Invoicing is processed electronically via the Wide Area Workflow (WAWF) system, and submissions must be made by January 5, 2026, with all offerors registered in SAM.gov to be eligible for award.