Request for Information (RFI) UTILITY CARTS MAINTENANCE

The U.S. Coast Guard, through the C5I Division 1 Alexandria office within the Department of Homeland Security, is seeking information via a Request for Information (RFI) to support the future procurement of maintenance services for its utility vehicle fleet at the Alexandria, Virginia campus. The RFI, identified by solicitation number USCG70Z07926WFD and posted on April 23, 2026, with a response deadline of May 8, 2026, targets vendors capable of providing comprehensive preventive and corrective maintenance on a fleet including approximately 13 diesel Kubota utility carts, seven electric carts, two forklifts, one John Deere backhoe, and one Bobcat front loader. Work is to be performed on-site at the MK Shop (Building P03), 7323 Telegraph Rd, Alexandria, VA, 22315, and covers monthly, quarterly, semi-annual, and annual maintenance tasks requiring full labor, tools, parts, and consumables in accordance with manufacturer specifications and federal safety standards such as OSHA 29 CFR 1910, 29 CFR 1910.1200, and 40 CFR 302, as well as USCG Commandant Instructions including COMDTINST M5100.47D and COMDTINST 5000.3B. Performance must meet a 99% compliance rate for scheduled maintenance, with all work documented through submitted checklists, incident reports within strict timeframes, and adherence to safety and environmental protocols. Vendors must respond using a mandatory 10-page Word template, with PDFs and marketing materials explicitly prohibited, and submissions must be sent via email to designated government points of contact with a required subject line format. The NAICS code is 811310, and responses may be evaluated under a trade-off approach, with pricing anticipated to be firm fixed price, though no cost data is currently available. The solicitation is non-binding and aimed at market research for an eventual contract, with no evaluation weights or award basis formally defined at this stage. The anticipated contract will have a one-year base period beginning August 30, 2026, and may be extended through four one-year option periods through August 29, 2031. Contractors must designate a Customer Service Manager as key personnel, available daily from 8 a.m. to