RFP-126-2600000479-1 | 2026 Governor's Conf. Energy & Environment Cabinet

The solicitation RFP-126-2600000479-1 seeks sponsorship and exhibit participation for the 2026 Governor’s Conference on Energy & the Environment, hosted by the Kentucky Energy and Environment Cabinet. The event includes an in-person conference on October 19, 2026, with exhibit hours from 7:30 a.m. to 4:00 p.m., followed by a post-conference Kentucky Women in Energy Brunch on October 20, 2026. Participation is limited to no more than five Commonwealth or Viceroy Sponsors and twenty Cardinal or Agate Exhibitors, with defined sponsorship levels tied to specific event amenities such as the Networking Lunch, morning and afternoon breaks, and exhibit space. Pricing is standardized at $10,000 for Commonwealth Sponsor, $6,000 for Goldenrod Sponsorship, $3,000 for Viceroy Sponsorship, $500 for Corporate Exhibit, and $200 for Non-Profit/University/Government Exhibit. All proposals must be submitted electronically via MOVEit by 3:30 p.m. EDT on July 31, 2026, and include a signed cover page, a completed Technical Proposal Form (Attachment A), and a notarized affidavit affirming no violation of Kentucky campaign finance laws. Evaluation is based on a 100-point scale, with Partner Response weighted at 60 points, Responsiveness at 20 points, and Vendor Background at 20 points; proposals must achieve at least 50 points to be eligible for sponsorship or exhibit selection. Contractors must comply with stringent state statutory requirements, including disclosure of any tax, labor, or safety law violations within the past five years, ongoing reporting of violations, and adherence to non-discrimination laws including the Civil Rights Act and Kentucky Civil Rights Act. Vendors must also provide documentation confirming their authorization to do business in Kentucky and allow full access to financial and operational records for audit by the Finance and Administration Cabinet, Auditor of Public Accounts, or Legislative Research Commission. All records produced during audits are subject to the Kentucky Open Records Act, and legal disputes arising from the contract must be resolved in Franklin County Circuit Court. The Energy and Environment Cabinet retains the right to reject any proposal it deems contrary to the Commonwealth’s best interests, and failure to comply with any contractual obligation may result in immediate contract termination and two-year disqualification from