RFP 2026-0001-0248 Statewide Election Ballots

The Office of the Lieutenant Governor, Division of Elections, is soliciting proposals for the printing and delivery of official ballots for the 2026-2027 State of Alaska election cycle. This includes the August 18, 2026, Primary; November 3, 2026, General; and the October 2026 and 2027 Regional Educational Attendance Area elections, as well as any other special elections. The contract period runs from approximately June 1, 2026, through June 30, 2028, with the state reserving the option to renew for two additional two-year terms. All printing, stubbing, binding, perforating, and packaging must be performed on-site by the contractor, as subcontracting is strictly prohibited. The contractor must adhere to the Liberty Vote Ballot Specification Guide and use Democracy Suite V5.17.18.1 for layouts. Ballots are primarily black and white, with specific elements like sequence numbers and targets printed in red. Key deliverables include electronic ballot proofs within two days of receiving files, test ballots delivered seven days after PDF receipt, and official absentee by-mail ballots. Deliveries are F.O.B. final destination and require strict chain of custody paperwork, including box packing lists and precinct receiving lists. Proposals are due by 3:00 PM AKST on April 7, 2026, and must be submitted using the required submittal forms A through F and a detailed cost proposal. Award decisions are based on the overall value to the state, utilizing a 1,000-point evaluation system. The selected contractor must maintain specific insurance coverages, including Commercial General Liability and Commercial Automobile Liability of at least $300,000, and comply with strict confidentiality and non-disclosure requirements regarding election data. Termination for default may occur under Administrative Order 352 for contractors participating in a boycott of the State of Israel.