RFP 27 05 Hawaii Tourism Destination Brand Marketing Europe MMA

The Hawaiʻi Tourism Authority is seeking a qualified contractor to deliver comprehensive destination brand marketing services exclusively for leisure travel within the European Major Market Area, explicitly excluding all Meetings, Conventions, and Incentives (MCI) market activities. The solicitation, numbered P27000068 and issued by the Department of Business, Economic Development, & Tourism, is open for responses through August 15, 2026, with performance expected to span statewide locations across Hawaii. The contract will be awarded under a firm fixed-price structure, though the total estimated value is not disclosed. Contractors must provide experienced, qualified personnel who comply with state and federal licensing requirements, and all work must adhere to Hawaii Revised Statutes and Administrative Rules governing procurement, taxation, labor, and environmental compliance. The contractor is obligated to maintain tax clearances from both the state and federal governments, hold a valid general excise tax license, and submit original invoices certified to confirm performance before payment is processed. All subcontracting and assignment of duties require prior written approval from the State, and any assignees must also meet the same tax and compliance obligations. The contractor is bound by strict confidentiality requirements, including safeguarding personal information with technological protections, training staff, enforcing confidentiality agreements, logging disclosures, and destroying all data upon contract completion in accordance with HRS Chapter 487R. Additionally, the contractor must avoid any conflicts of interest, refrain from making political campaign contributions during the contract term, and immediately halt operations if any hazardous materials are discovered. The State retains full authority for inspection and acceptance of services, with acceptance being a prerequisite for payment. Modifications to the contract that increase costs by $25,000 or 10% require approval from the head of the purchasing agency. While no specific packaging, labeling, or delivery specifications are outlined, the place of performance and contract length may be adjusted through formal change orders. No federal acquisition regulations or standard FAR clauses apply; instead, the contract is governed entirely by Hawaii’s statutory and regulatory framework.