This Solicitation opportunity from New York was posted on September 24, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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RFP - Event Production Services for Blues BBQ Festival

Closed

G8690State & Local

Submission Closed10/29/2026, 12:00:00 AM EDT

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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NAICS: 711320

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AI Contract Overview

The Hudson River Park Trust is soliciting proposals for event production services for the annual Blues BBQ Festival held at Pier 76 in New York. The selected consultant will be responsible for comprehensive planning, production, talent acquisition, and event management for the one-day festival, which attracts up to 15,000 attendees. Key deliverables include contracting and managing world-class blues talent, overseeing on-site operations, sourcing equipment and rentals, managing food and marketplace vendors, and operating on-site bars. The Trust is also open to revenue-sharing models for sponsorships and bar operations to offset costs. The contract is for an initial term of one year with four optional one-year renewals. Proposals are due by 5:00 PM on October 29, 2026, and must be submitted in two separate electronic packets covering services and pricing. Evaluation is based on proposal quality (35%), cost (25%), relevant experience (15%), references (15%), and MWBE/SDVOB status (10%). The Trust has established a 30% M/WBE participation goal and requires consultants to adhere to strict sustainability guidelines, including the reduction of plastic packaging and the use of biodegradable products. Payment is based on a flat-fee model, with installments paid upon contract execution, in March, and 30 days after the festival. The consultant must maintain comprehensive insurance naming the Hudson River Park Trust, the State of New York, and the City of New York as additional insureds. Additionally, the contractor must comply with New York State prevailing wage rates and submit monthly Workforce Utilization reports.

General Info

Proposals for event production services for the annual Blues BBQ Festival at Pier 76.

Agency

New York → Hudson River Park Trust

NAICS

711320 - Promoters of Performing Arts, Sports, and Similar Events without Facilities

Place of Performance

Hudson River Park - Pier 76, NY, USA

Set-Aside

NONE

Documents

40 pages · contract-document

High

64 pages · rfp

High

rfp

High

8 pages · rfp

High

AI Contract Breakdown

Uniform Contract Format

Timeline

PhaseClosed

PostedSep 24

Solicitation

Response DeadlineOct 29

Deadline has passed

Submission Closed

10/29/2026, 12:00:00 AM EDT

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Organization & Contact Information

AgencyNew York → Hudson River Park Trust

Contacts2 people available

OfficeN/A

Organization / AgencyNew York → Hudson River Park Trust

Office AddressN/A

Contacts

Maggie CurtisDirector of Events & Production

contact@example.gov

+1 (555) 000-0000

Maggie CurtisDirector of Events & Production

contact@example.gov

+1 (555) 000-0000

Full Description

Through this RFP, the Trust seeks to solicit proposals from experienced producers and/or production companies (the "Consultant") to provide planning and production services, talent acquisition and event management services for the festival. These will include, but not limited to talent contracting, delivery and hospitality, event coordination and operations, sourcing and managing equipment, staffing and rentals, handling food and marketplace vendors as well as other partners and activations, managing the on-site bars and optionally, soliciting sponsors (together, the "Services"). For 27 years, the Blues BBQ Festival has been an annual celebration that welcomes thousands of visitors to the Park and upholds one of the Trust's major goals of providing free and/or low cost recreational, educational and cultural opportunities for the public. This one-day festival attracts up to 15,000 attendees over eight (8) hours of music, food, drinks and more across the expansive space of the five-acres of Park land at Pier 76. RFP & Submission Timeline: Thursday, October 15, 2026: Question Deadline: Last date to submit questions regarding the RFP - email questions to contact@example.gov Thursday, October 22, 2026: Answers Posted: Date that answers to questions will be posted on the Trust website under the Bids and Business Opportunities for the RFP at https://hudsonriverpark.org/about-us/bids-businessopportunities Submissions: All responses to this request for proposals are due by 5:00PM on Thursday, October 29, 2026, and must be emailed to contact@example.gov. Responses must be emailed in two separate file packets- Packet one: Services and Packet Two: Pricing. Proposals will be evaluated based on the following criteria: Quality of Proposal: 35% Cost: 25% Relevant Production Experience: 15% References and Reputation: 15% MWBE/SDVOB: 10% Business enterprises awarded an identical or substantially similar procurement contract within the past five years: Dima Productions, LLC Service-Disabled Veteran-Owned Business (SDVOB) SDVOB Goal: 6.00% Minority / Women Business Enterprise contracting goals (MWBE) MBE Goal: 15.00% WBE Goal: 15.00%