RFP No. 27-0008 Enterprise Resource Planning (ERP) System

The Columbus Consolidated Government is soliciting proposals for a fully integrated Enterprise Resource Planning (ERP) system and implementation services to modernize its financial, human resources, budgeting, and administrative operations. The selected solution must be secure and scalable, supporting core functions including payroll, procurement, and reporting, while providing configurable workflow automation tools. The scope of work encompasses project management, system configuration, data migration of active and historical records, and comprehensive end-user training. A critical requirement is a seamless transition with no interruption to essential city operations, including parallel payroll processing and post-implementation support through the first fiscal year-end close and calendar year-end payroll cycle. Proposals are due by September 9, 2026, at 5:00 PM Eastern and must be submitted as a single PDF via the OpenBids portal. Evaluation is based on a weighted scale: Service Plan (30%), Proposed ERP System (25%), Qualifications and Experience (20%), Cost Proposal (15%), and Client Work History (10%). The contract requires strict adherence to Georgia law, including E-Verify registration and the submission of notarized conflict of interest affidavits. Security compliance with SOC 2, ISO 27001, or NIST is required, and all cloud-hosted data must reside within the United States. The award will be granted to the responsible offeror deemed most advantageous to the City following negotiations and City Council approval.