This Sources Sought opportunity from Department Of State was posted on May 5, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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Sources Sought - OGS: San Jose, Costa Rica

Closed

19AQMM26R0233Federal

Submission Closed05/05/2026, 10:00:00 AM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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NAICS: 561612

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Manned Security and Concierge Services for Emergency AccommodationThis subcontract involves the provision of integrated security and concierge services for emergency accommodation projects managed by the Caerphilly County Borough Council. The scope of work focuses on maintaining a physical security presence, managing access control, and monitoring facilities at Ty Fesen and a hotel-based site in Abertridwr. These services are designed to ensure the safety of diverse resident populations, including families and children, through the monitoring of communal areas. The selected provider will deliver either 24/7 or scheduled manned security and concierge coverage to support prime contractors. Interested parties must submit their responses by the deadline of November 27, 2026. The contract falls under NAICS code 561612, specifically targeting professional security guarding services for these critical residential sites.

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POSTED

1 day ago

DEADLINE

in 30 days

AI Contract Overview

The U.S. Department of State, through its Bureau of Diplomatic Security, is conducting market research to identify qualified U.S. small businesses capable of providing local guard services at the U.S. Mission in San José, Costa Rica. This initiative is focused exclusively on small business concerns and is not a formal solicitation; no contract will be awarded based on responses, and no binding obligations are created. The requirement is classified under NAICS code 561612 and centers on ensuring the protection of U.S. personnel, facilities, and assets through preventive security measures, including deterrence of theft and violent attacks, unauthorized access control, and maintenance of public order. Vendors must demonstrate proven experience in delivering similar services, with detailed evidence of prior contracts, compliance with Costa Rican legal frameworks, and operational readiness in a foreign environment. Specific capabilities include securing and maintaining firearms permits and local work authorizations under the business’s legal name, adhering to host country labor and tax regulations, providing comprehensive insurance coverage, and managing a 24/7 guard force with immediate staffing replacement capacity. Contractors must also be equipped to operate and maintain a licensed radio system, support security technologies such as GEMS, CAMS, and x-ray detection equipment, furnish uniforms and vehicles, overcome language barriers, and train a workforce composed of Costa Rican nationals in security procedures and English language skills. They must possess the ability to navigate customs procedures for importing contractor-furnished equipment, handle labor unrest or strikes, transition contracts smoothly, manage government-furnished property, and establish reliable billing systems. All submissions must include a completed Contractor Information Sheet and address each required capability area in detail via email to three designated State Department contacts by 9:00 a.m. EST on May 20, 2026. While no formal evaluation criteria, pricing structures, contract types, or award mechanisms are specified, the Department seeks clear and convincing proof of technical, legal, financial, and operational readiness to perform under the unique conditions of the Costa Rican environment.

General Info

U.S. State Department seeks small businesses for 24/7 guard services in San Jose, Costa Rica, with local compliance, equipment, and workforce expertise.

Agency

Department Of State → Acquisitions - Aqm Momentum

NAICS

561612 - Security Guards and Patrol Services

Place of Performance

San Jose, CR-SJ, CRI

Set-Aside

NONE

Documents

San Jose, Costa Rica Contractor Information Sheet

other

Low

AI Contract Breakdown

Uniform Contract Format

Timeline

PhaseClosed

Response DeadlineMay 5

Deadline has passed

PostedMay 5

Sources Sought

Submission Closed

05/05/2026, 10:00:00 AM UTC

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Organization & Contact Information

AgencyDepartment Of State → Acquisitions - Aqm Momentum

Contacts2 people available

OfficeWASHINGTON, DC, 20520, USA

Organization / AgencyDepartment Of State → Acquisitions - Aqm Momentum

Office AddressWASHINGTON, DC, 20520, USA

Contacts

Sara Marron

contact@example.gov

Andre McIntosh

contact@example.gov

Full Description

The Department of State is conducting market research to determine the degree of interest and capability by U.S. Small Businesses only in providing local guard services for the U.S. Mission to San Jose. At this time, no solicitation document is available, and telephone or email requests for additional information will not be honored. Any response to this notice must accompany details expressing clear and convincing evidence of prospective contractors experience, capability and capacity to perform this requirement. The information collected is for market research. This RFI serves as a market survey to query the capability of the competitive market.

The Department of State, Bureau of Diplomatic Security plays an essential role in ensuring that foreign policy missions are accomplished in a safe and secure environment. The primary mission of the local guard service is to provide protection for United States personnel, facilities, and equipment from damage or loss due to violent attack and theft. The local guard services shall prevent unauthorized access; protect life; maintain order; deter criminal and terrorist attacks against employees, dependents, and property; and prevent damage to all U.S. assets. The NAICS code for these services is 561612.

Responses must clearly demonstrate capabilities through examples of previous and/or current guard security contracts or experience closely related thereto.

Vendors must specifically address the following capabilities:

Provide copies of current licenses and/or work authorizations in compliance with host country law required for the execution of work, including firearms permits and licenses. Licenses must be in the name of the U.S. small business.
Knowledge of and compliance with host country labor law which may require bonuses, specific minimum wage levels, premium pay for holidays, payments for social security, pensions, severance pay, sick or health benefits, childcare or any other benefit.
Knowledge of and compliance with host country tax law.
Ability to provide all types of insurance coverage required by host country in performance of services, such as automobile liability, comprehensive general liability, worker’s compensation, employer’s liability, etc.
Furnishing, operating, and maintaining a radio network, including acquiring all licenses and permits that may be required for frequencies and the operation of all communications equipment.
Familiarity or experience with associated security equipment such as Guard Electronic Monitoring System (GEMS), Central Alarm Monitoring systems (CAMS), closed-circuit television systems, x-ray and explosive detection equipment.
Furnishing guard force equipment such as uniforms, vehicles, and radios.
Ability to overcome language barriers.
Ability to maintain a guard staff on a 24 hour 7 day a week basis with the ability to immediately backfill vacant positions due to resignations, rotations and illnesses due to a variety of reasons such as flu and food poisoning.
Capability of instructing, providing, and qualifying personnel in the use of security equipment including but not limited to x-ray equipment, radio equipment, as well as obtaining access to a training facility in host country.
Capability of dealing with organized actions by direct labor personnel such as strikes (anticipated and unanticipated) and labor unrest (work slowdowns and/or organized failure of employees to report for shift changes).
Describe experience hiring and training, including English language training, a guard staff consisting of host country nationals.
Describe capabilities having provided trained equipment technicians for all vehicles, and required in the performance of the contract.
Ability to train a sizeable workforce to adapt quickly to unfamiliar laws and customs as well as the ability of company officials to gain quickly information regarding the laws and customs needed to maintain and equip such a workforce.
Describe experience or capability of getting contractor-furnished equipment and goods through customs and/or similar governmental agencies of the host country.
Understanding import and export regulations.
Managing smooth contract transition efforts.
Ability to safely keep and track Government-Furnished Property.
Ability to screen personnel to meet suitability requirements for guard force positions.
Strong skill in instant, situational decision-making, e.g., response to threats.
Organized billing and invoicing procedures.

It is requested that all interested parties submit their capabilities by e-mail to Fabiola Bellevue (contact@example.gov), Sara Marron (contact@example.gov) and Andre McIntosh (contact@example.gov) addressing each of the above requirements by 9:00 am EST, May 20th, 2026. Interested parties shall also complete the Contractor Information Sheet which is attached.

If you have any questions or comments, please reference this Sources Sought Notice when emailing.

At this time, the U.S. Department of State does not guarantee that any future contracts may be awarded covering the aforementioned duties and responses to this Sources Sought notice do not bind the U.S. Department of State to any agreement with the responder, be it explicit or implied.