Surgical Scope Lease/Maintenance

The Eastern Oklahoma VA Health Care System is seeking contractors to provide comprehensive leasing, preventative maintenance, and repair services for urology and ENT surgical scopes across its facilities, with primary performance focused at the James M. Inhofe VA Medical Center in Tulsa, Oklahoma, and additional support required at other locations including Muskogee. The scope demands full lifecycle management of specialized equipment such as the KARL STORZ Saphira Blue Light System, rigid and flexible endoscopes, cystoscopes, and associated accessories, all of which must be delivered within 90 days of contract award and maintained under strict OEM specifications to preserve warranties and ensure clinical safety and performance. All service personnel must be certified by the original equipment manufacturers, and contractors are required to submit written OEM authorization, provide electronic user and repair manuals, and conduct hands-on training for VA clinical and biomedical staff at no extra cost. Contractors must coordinate all deliveries and access with the Contracting Officer’s Representative, adhere to VA security protocols including escort requirements, and ensure all equipment is manufactured in the United States in compliance with FAR Part 25. The base contract period runs from September 1, 2026, through August 31, 2027, and the procurement is conducted under NAICS code 532490 with no set-aside provisions applied. Responses must include a completed Exhibit A with company details, unique entity identifier, OEM certification, and a capabilities statement, submitted exclusively by email to Amelia Roberson by July 6, 2026, at 9:00 a.m. Central Time. Contractors are liable for all damage caused during service or delivery, must maintain adequate liability insurance, and are responsible for corrective actions at no cost to the government if work fails to meet technical or safety standards. While funding sources include Recovery Act funds, no specific accounting or appropriation codes are detailed, and no formal pricing structure, contract line items, or evaluation factors are provided in this market research notice.