Team Aerospace Operations Solutions Workshop

The Air Force Team Aerospace Operations and Solutions (TAOS) Workshop is seeking specialized audio-visual support for its plenary session on the first day of the event, scheduled for September 1, 2026, at the Tempe Palms Hotel in Tempe, Arizona. The requirement is for a comprehensive Conference Meeting Package to be delivered in the Palm ABDE room for 350 attendees, including two 9’x16’ large screens, two 8000-lumen LCD projectors, four wireless microphones (one headset and three handheld), a 27-inch or larger laptop monitor, a 55-inch presenter monitor, full audio and connectivity systems with HDMI support, and all necessary cabling and mixing equipment. Setup must be completed by 7:00 AM on September 1, 2026, with the plenary session running from 7:00 AM to 12:00 PM, followed by immediate equipment teardown. A qualified AV technician must be on-site throughout the entire period to ensure flawless operation, with a maximum response time of five minutes for any technical issues. The contractor is prohibited from integrating with the hotel’s existing AV infrastructure and must coordinate load-in and load-out activities, which incur a $150-per-hour fee with a five-hour minimum. All equipment must be fully functional before the session begins, operate without disruption throughout, and be completely removed with the space restored to its original condition. This solicitation is a sources-sought notice under FA8003MV00001 issued by the FA8003 771 Enterprise Sourcing Squadron at Wright-Patterson Air Force Base, Ohio, with responses due by July 10, 2026. The procurement is a Total Small Business Set-Aside under FAR 19.5, open only to small businesses, and no pricing information is specified as this phase aims to identify capable vendors rather than award a contract.