This Sources Sought opportunity from The Judicial Branch was posted on May 4, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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Transcription Services

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RFI1809807Federal

Submission Closed05/18/2026, 06:00:00 PM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

Active Opportunities Like This One

NAICS: 561410

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Milton Document Digitization Services

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The Town of Milton is soliciting sealed bids from qualified vendors for document digitization services under solicitation number BD-26-1299-1299C-1299L-134821. The scope of work involves the comprehensive processing of municipal records, specifically requiring the secure collection, preparation, scanning, indexing, and electronic delivery of these documents. This open market solicitation was posted on October 27, 2026, and is managed by the Town of Milton in Massachusetts. Interested vendors must submit their bids to the Office of the Town Administrator located at 525 Canton Avenue, Milton, MA 02186. The deadline for submission is 10:00 a.m. on Friday, November 13, 2026, after which no further bids will be accepted. Electronic quotes are permitted. Primary administrative contact for this procurement is Cody Case, the Purchaser, and Nicholas Milano serves as the contact person and bill-to representative.

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8(a) Direct Award to Alexton Incorporated for Printing and Copy Management Services The period of performance is 04/01/2024 to 03/31/2027 consisting of 1 base and 2 option periods. REQ 24MA000238 $22…This 8(a) direct award contract is granted to Alexton Incorporated to provide printing and copy management services for the Department of Energy's Office of Management. The agreement is valued at 222,000 dollars and is categorized under NAICS code 561410. Performance will take place in the District of Columbia. The period of performance spans from April 1, 2024, to March 31, 2027, structured as one base period and two option periods. This procurement is designated as a small business set-aside under the 8(a) program, with Naomi Robinson serving as the Small Business Program Manager.

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Electronic Document Accessibility Remediation Services

Solicitation # AGENCY27-PURC-6552

The San Bernardino County Purchasing Department is soliciting proposals for Electronic Document Accessibility Remediation Services under solicitation AGENCY27-PURC-6552. The primary objective is to modify existing electronic documents to ensure they are perceivable, operable, understandable, and robust, adhering to WCAG 2.1 Level AA, PDF/UA (ISO 14289-1), and ADA Title II Rule H standards. The scope includes remediating a legacy backlog of approximately 109,331 pages and managing ongoing weekly volumes. Services must include the application of logical tag structures, meaningful alternative text, programmatic table and form remediation, and OCR for scanned documents, with verification performed via both automated tools and manual assistive technology testing. The contract is structured with firm-fixed unit pricing for an initial term starting approximately January 26, 2027, and ending January 25, 2029, with options to extend for three additional one-year periods. Award will be based on a Best Value Evaluation, weighing qualifications and experience (40 points), technical approach (25 points), security and data protection (20 points), and capacity, staffing, and cost (15 points). A 5% local preference is available for qualifying vendors. Selected contractors must provide a 90-day warranty on remediated documents and adhere to strict rework timelines. Compliance requirements include certification regarding debarment, adherence to federal executive orders on non-discrimination, and the provision of comprehensive insurance and security certifications such as SOC 2 Type II or ISO 27001.

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R711068Q_REQUEST FOR QUOTATION FOR EVIDENCE ACT CERTIFIED SCANNING AND DESTRUCTION OF PATIENT PAIN SCORE FILES IN ANAESTHESIA OFFICE AT MAIN BUILDING, NATIONAL UNIVERSITY HOSPITAL (NUH)

Solicitation # Doc2446904645

National University Hospital is seeking quotations for the Evidence Act certified scanning and destruction of patient pain score files located in the Anaesthesia Office at the Main Building. This procurement process is managed by the contracting agent ALPS Pte Ltd. The invitation opens on 22 October 2026 and closes on 2 November 2026 at 3:00pm Singapore Time. Eligible suppliers must not be debarred by the NUHS Group and are required to attend a compulsory site show-round on 28 October 2026 at 2:00pm. Interested vendors must register with the Buyer-In-Charge, Mr James Ong, at least one day prior to the briefing. All proposals must be submitted exclusively through Ariba Sourcing to avoid disqualification, and any clarifications should be sent directly to the buyer's business email.

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MBC-26-01 Transcription Services

Solicitation # MBC-26-01

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California Department of Consumer Affairs

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Document Printing and Mailing ServicesThis subcontract for Document Printing and Mailing Services supports the County of San Mateo Recorder Notification Program by providing physical production and distribution of legal notifications for prime contractors. The selected provider will be responsible for printing approved notice templates, preparing envelopes and inserts, and managing the full mailing and reconciliation process using high-volume commercial printing and automated mail-folding equipment. Managed by the Office of Assessor-County Clerk-Recorder and Chief Elections Officer for the state of California, the contract requires strict adherence to CA Government Code section 27297.7 and mandatory DIR registration. The scope of work concludes with the delivery of mailed notifications and detailed reporting. Interested parties must respond by November 10, 2026.

Office of Assessor-County Clerk- Recorder & Chief Elections Officer

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Recorder Notification Program Services

Solicitation # 2027-IFB-00158

The County of San Mateo, through the Office of the Assessor-County Clerk-Recorder & Chief Elections Officer, is soliciting bids for a Recorder Notification Program to comply with California Government Code section 27297.7. The selected contractor will be responsible for implementing a secure system to identify, process, and mail notifications to parties executing covered documents, such as deeds and mortgages, within a statutory 30-day window. Key operational requirements include matching Assessor's Parcel Numbers to mailing addresses, producing notification letters using approved templates, and maintaining a reliable, auditable process for mailing and reporting. The contract is structured as an Invitation for Bid (IFB), with the award granted to the lowest-priced responsive and responsible bidder. The agreement is scheduled to commence in January 2027 for an initial one-year term, with the possibility of two additional one-year renewals, not to exceed three years in total. Performance is measured by strict service level agreements, requiring 100% of eligible notices to be mailed within 20 calendar days of recordation. The contractor must adhere to various legal and regulatory standards, including HIPAA, the Americans with Disabilities Act, and Section 504 of the Rehabilitation Act, while maintaining records for three years after final payment. Bids are due by November 10, 2026, via the OpenGov portal, and must include a fully executed bid sheet, proof of minimum qualifications as a prime contractor, and required tax and legal certifications.

Office of Assessor-County Clerk- Recorder & Chief Elections Officer

POSTED

DEADLINE

Live Event Captioning and TranscriptionThis subcontract opportunity, managed by the Pennsylvania Office of Management and Budget, seeks a provider for live event captioning and transcription services to support accessibility projects for the City of Pittsburgh. The selected contractor will be responsible for providing real-time audio-to-text transcription and deploying specialized technicians to manage text displays on video screens during press conferences, city television shows, and other special events. The scope of work requires the use of specialized live captioning hardware and software to ensure seamless real-time delivery. Interested parties must submit their responses by November 17, 2026, in accordance with the solicitation posted on October 20, 2026. The project falls under NAICS code 561410.

Office of Management & Budget

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Transportation and Economic Corridors - Request for Proposal - CON0026190 – Technical Editing Services for Contract Administration Manual, Request For Proposal Packages for CMAs

Solicitation # AB-2026-06951

Alberta Transportation and Economic Corridors is seeking proposals from capable proponents to provide professional technical writing and editing services. The scope of work involves the development and preparation of a Contract Administration Manual, standard specifications for highway maintenance, and various Request for Proposals packages for specific Contract Maintenance Areas, including 504, 508, 515, 516, 514, 520, 521, and the Deerfoot Highway Maintenance Area. These documents will be created based on data and information provided by the Highway Operations Section. Interested parties must submit their proposals in two separate PDF files, consisting of a qualification submission and a fee proposal, each under 10MB. The deadline for responses is November 17, 2026. Selection will be determined based on the best overall value rather than the lowest cost, and the department will not reimburse any costs associated with the proposal preparation.

Transportation and Economic Corridors

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Transcription Services for Provincial and Demonstration Schools

Solicitation # tender_22290

The Government of Ontario Ministry of Education is soliciting transcription services for Provincial and Demonstration Schools to support Alternative Educational Resources for Ontario. The scope of work involves producing textbooks in three accessible formats: Braille, DAISY Digital Audio Recording, and E-Text Word. These resources are intended for English and French students across elementary, secondary, and post-secondary levels. E-Text production must include complex content such as mathematical notation in MathML or LaTeX, tables, charts, and graphics. The PDSB intends for these services to be operational by December 20, 2026. The award process follows a three-stage evaluation totaling 100 points. Bidders must first pass a mandatory qualification stage before undergoing a technical evaluation worth 70 points, where a minimum score of 42 points is required to proceed. Technical criteria include company profile, staff education, production maintenance, and specific expertise in Braille, DAISY, and E-Text. The final stage is a commercial evaluation worth 30 points based on the lowest bid price. Bidders must be Canadian businesses or entities with ongoing commercial activities in a Canadian trade partner country and must comply with Ontario Occupational Health and Safety Act regulations, including maintaining written safety policies and providing proof of WSIB coverage and insurance. Responses are due by November 17, 2026, via the Ontario Tenders Portal.

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REQUEST FOR PROPOSALS FOR THIRD PARTY UTILITY BILLING FOR THE CITY OF DEL RIO

Solicitation # R:2026-133

The City of Del Rio is soliciting proposals under RFP R:2026-133 for a third-party vendor to manage utility billing services for water, sewer, refuse, and gas for both residential and commercial customers. The selected vendor will be responsible for the printing and mailing of bills based on data provided by the City, requiring the ability to interface with Incode 9 software and migrate to Incode 10 by November 2026. The contract consists of an initial three-year term with two optional one-year renewals. Proposals must be submitted in sealed envelopes via mail or hand delivery to the City Secretary by November 19, 2026, at 2:00 PM CST. Award selection will be based on the best value determined by a 100-point scale, weighting qualifications and experience at 30 points, approach at 30 points, staff experience at 20 points, price at 10 points, and references at 10 points. Applicants must provide a separate sealed price form and complete a comprehensive vendor packet, including a W-9, conflict of interest disclosures, and certifications regarding debarment, the Immigration and Nationality Act, and Texas state laws concerning boycotts of Israel and energy companies. Compliance with the Davis-Bacon Act for prevailing wages and minimum city insurance requirements is mandatory.

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Foreign Tactics Manual Technical Writing and EditingThis small business set-aside subcontract involves providing technical writing, editing, and production services for foreign tactics manuals and bulletins supporting USAFWC/A9 projects. The contractor is responsible for preparing draft and final manuals in accordance with DAFMAN 16-201 and AFMAN 16-101 standards, which includes the application of security markings and derivative classification. Additionally, the scope of work encompasses managing revision cycles and maintaining digital archives to ensure all deliverables are current and properly stored. Due to the sensitive nature of the materials, the contractor must possess a TS/SCI facility clearance and ensure personnel have completed derivative classification training. The project is managed under the Department of Defense through the FA4861 99 Cons Lgc agency, with performance located in the 89191 zip code area. The primary objective is the delivery of completed, compliant manuals and updated digital archives.

FA4861 99 Cons Lgc

POSTED

14 days ago

DEADLINE

in 1 day

AI Contract Overview

The Administrative Office of the United States Courts is conducting market research through a Request for Information (RFI1809807) to assess the availability of qualified contractors capable of providing legal transcription services for official court records. This RFI, issued for planning purposes only and not intended to result in a contract award, seeks information on vendors’ ability to deliver highly accurate, secure transcriptions of audio recordings using encrypted processes. Contractors must use an internal, non-public Large Language Model for draft generation and ensure all outputs undergo human review to achieve a minimum accuracy rate of 99 percent. Audio files must be uploaded to a secure government server and immediately deleted by the contractor upon successful verification of the transcript, with no exposure to external or public AI systems. Responses must include company details, a DUNS number, and confirmation of active registration in the System for Award Management, along with pricing models based on per-page or per-audio-minute rates, though no contract value or funding details are provided. The place of performance is Washington, District of Columbia, with all deliverables expected to be submitted electronically to the contracting office located in the same city. The RFI does not impose formal evaluation factors, contract clauses, or inspection protocols since it is strictly a market research tool, and no award will be made based on responses. There are no set-asides, no socioeconomic certifications requested, and no requirement for security clearances or key personnel identification. Submission is limited to email response by 2:00 PM Eastern Time on May 18, 2026, to the designated point of contact, with no page limits, file type restrictions, or proposal format specified. While the NAICS code 561410 and PSC R603 are referenced, no formal packaging, invoicing, payment, or accounting data is included, as the RFI does not establish contractual obligations. The agency is gathering market intelligence to inform future solicitation development rather than initiating procurement at this stage.

General Info

US Courts seeks legal transcription vendors for encrypted document services, Washington D.C., response by May 18.

Agency

The Judicial Branch → Aousc-Procurement Management Division

NAICS

561410 - Document Preparation Services

Place of Performance

Washington, DC, 20544, USA

Set-Aside

NONE

Documents

RFI for Legal Transcription Services - AO US Courts

rfi

Low

AI Contract Breakdown

Uniform Contract Format

Timeline

PhaseClosed

PostedMay 4

Sources Sought

Response DeadlineMay 18

Deadline has passed

Submission Closed

05/18/2026, 06:00:00 PM UTC

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Organization & Contact Information

AgencyThe Judicial Branch → Aousc-Procurement Management Division

Contacts2 people available

OfficeWASHINGTON, DC, 20002, USA

Organization / AgencyThe Judicial Branch → Aousc-Procurement Management Division

Office AddressWASHINGTON, DC, 20002, USA

Contacts

Kelly Weidner

contact@example.gov

David Kelley

contact@example.gov

Full Description

The Administrative Office of the United States Courts (AO) is issuing a Request for Information (RFI) FOR INFORMATION FOR PLANNING PURPOSES ONLY. As part of its market research, the Administrative Offices of the U.S. Courts is issuing this RFI to determine if there exists an adequate number of qualified and interested contractors capable of the scope of the requirement. The contractor shall provide legal transcription services from an audio recording to an encrypted document for official record.