UCOMM and Enrollment Mgmt. Printing and Fulfillment Serv.

Appalachian State University is seeking proposals for printing and fulfillment services under Solicitation Number 55-080626, with a response deadline of September 2, 2026. The contract, which has an anticipated five-year term, covers the comprehensive production and mailing of enrollment-related materials including viewbooks, admission letters, envelopes, and sticker sheets, with specifications mandating 4/4 process ink on 100# Velvet Cover/Text paper, saddle-stitch binding, variable data printing, and CASS/NCOA-certified mailings. All goods must be delivered FOB Destination within North Carolina, with no barcoding or military packaging standards required, though cartons are limited to 20 lbs and must be shrink-wrapped and clearly labeled with project name, box sequence, quantity, vendor name, and purchase order number. Evaluation for award will be based on a best value trade-off approach considering proposed cost, ability to meet timelines including blackout dates, technical compliance with specifications, vendor reliability and capability, and responsiveness. While no formal FAR clauses apply, contractual obligations are structured under North Carolina procurement practices and enforced through mandatory attachments including a Financial Proposal, North Carolina General Terms & Conditions, HUB Supplemental Vendor Information, Certification of Financial Condition, Location of Workers, Lobbying Activity Certification for Federal Grants, and other compliance forms. Vendors must demonstrate financial stability, submit complete HUB participation data to meet the 10% diversity goal, comply with E-Verify requirements, and obtain written consent prior to subcontracting. Personnel may be subject to background checks at the vendor’s expense, and substitutions require state approval. Invoicing must be submitted monthly or per project with detailed line items and a valid NC Contract Number, and payment is contingent upon written acceptance after inspection at the delivery site. Proposals must be submitted electronically through the North Carolina eVP portal by the deadline, with late submissions automatically disqualified, and all required attachments must be included in the specified order without specified page limits.