WA State AOC Mutli Conference RFP

The Washington State Administrative Office of the Courts (AOC) is soliciting competitive proposals under solicitation 2026-10-15 to secure conference venues that provide integrated meeting space, lodging, and catering services across Central, Eastern, and Western Washington. The objective is to establish contracts for various conference categories, including the Better Together program and the Appellate Spring Program, with specific performance dates spanning from 2027 through 2030. The AOC seeks venues that can accommodate both guest rooms and meeting facilities in a single location, with a strong preference for direct-billing capabilities and adherence to Washington State Per Diem guest room rates. To be considered responsive, bidders must be licensed to do business in Washington State or commit to licensure within 30 days of selection. Minimum qualifications include the ability to provide ADA-compliant facilities, menus that accommodate diverse dietary restrictions, and the seamless integration of third-party audiovisual services without additional fees. Awards are based on the best overall value, evaluating factors such as qualifications, experience, reliability, and cost, although proposed costs are evaluated but not scored. Successful bidders must register in the Statewide Vendor Payment system, with payment terms set at net 30 days following approval by the AOC Program Manager. Proposals must be submitted via email by December 7, 2026, and must include specific certifications regarding wage law compliance and criminal history.