This Government Contract opportunity from Department Of Defense was posted on September 18, 2025. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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World Defense Show (WDS) 2026 Exhibit Build

Awarded

HQ003425QE197Federal

Submission Closed09/18/2025, 12:00:00 PM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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NAICS: 561920

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RFP: Project Manager and Event Consultant for Martinsville Speedway 80th Anniversary Race Season

Solicitation # RFP-130413

The West Piedmont Planning District Commission is seeking qualified individuals or firms to provide professional assistance for the 2027 season celebrations marking the 80th anniversary of Martinsville Speedway and the 250th anniversary of Henry County. The solicitation, identified as RFP-130413, offers two distinct roles: a Crew Chief to serve as Project Manager and a Track Manager to act as an Event Consultant. The Crew Chief will focus on overall project management, partner engagement, and sponsorship support, while the Track Manager will handle technical event planning, site logistics, and operational safety. Proposers may apply for one or both roles, provided they submit separate scope narratives and pricing for each. The engagement is expected to last 18 months, beginning in late 2026 and continuing through the post-event closeout of the 2027 initiative. While some work can be performed remotely, a regular on-site presence in the Martinsville-Henry County area is required for key meetings and events. The anticipated budget for the initiative is 345,000 dollars, and proposers must specify whether their pricing is fixed fee, hourly, or a hybrid model. Proposals must be submitted in PDF format to info@mhcchamber.com, with the review process scheduled to begin on November 12, 2026. Evaluation will be based on a weighted matrix scoring personnel qualifications and experience from 1 to 5, and short-listed candidates may be invited for interviews.

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POSTED

DEADLINE

2027 Okinawa Vendor Symposium

Solicitation # OVS2027

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Event Planning & Conference ManagementThis subcontract opportunity for Event Planning and Conference Management supports the Massachusetts Executive Office of Aging and Independence by providing comprehensive logistics, hosting, and administration for statewide conferences. The selected provider will manage venue sourcing, registration, agendas, and speaker coordination for events serving 350 Councils on Aging, utilizing specialized event management software and audiovisual equipment. A Certified Meeting Professional designation is preferred to ensure the successful execution of these training events and conferences. The project is based in Boston and falls under NAICS code 561920. Interested parties must submit their responses by October 30, 2026, at 5:00 PM. This role is designed to support prime contractors in delivering high-quality professional gatherings that meet the specific needs of the Executive Office of Elder Affairs.

1040CONVD - Executive Office of Elder Affairs

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2027 TEXAS WOMEN'S LEADERSHIP CONFERENCE AUDIO VISUAL SERVICES AND SUPPORT

Solicitation # 301-27-08828

The Office of the Governor of Texas, through the Governor’s Commission for Women, is soliciting proposals for comprehensive audio-visual equipment, technical services, and onsite personnel for the 2027 Texas Women’s Leadership Conference and Legislative Luncheon. The event is scheduled for February 2-3, 2027, at the JW Marriott Austin. The contract term for monthly service fees extends from the execution date through August 31, 2027. Proposals are due by November 16, 2026, and must be submitted as a printed response with a searchable PDF copy on a USB drive; email submissions are not accepted. The contract will be awarded based on best value, with past performance evaluated on a pass/fail basis. Selected vendors must provide an account manager and qualified staff, maintain an accounting system compliant with GAAP or IAS, and adhere to various state and federal regulations, including the Foreign Corrupt Practices Act, the Americans with Disabilities Act, and Texas cybersecurity training requirements. Payment is processed monthly in accordance with the Texas Prompt Payment Act, provided that deliverables meet the quality standards determined by the Office of the Governor. Required submission documents include a cost proposal, a HUB subcontracting plan, conflict of interest disclosures, and certifications regarding bidder status and anti-corruption compliance.

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IDIQ - Reverse Trade Missions, Conferences, Workshops, Trainings, and Other Events

Solicitation # 1131PL27R0001

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US Trade And Development Agency

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Event Planner / Summit CoordinatorThis subcontract opportunity with the City of Houston seeks an Event Planner and Summit Coordinator to plan and execute a partner summit for prime contractors involved in Health Department projects. The selected provider will be responsible for managing all venue logistics, coordinating materials, overseeing AV requirements, and managing the presentation of findings to stakeholders, culminating in a final meeting summary. Qualified candidates must hold a professional Certified Meeting Professional certification and demonstrate proficiency in event management software. The contract requires the delivery of a fully executed event and all associated summit materials. Interested parties should note the response deadline of October 30, 2026.

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Washington State AOC Multi-Conference RFP #2026-10-15

Solicitation # 28489

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Administrative Office of the Courts

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Conference Facility and AV SupportThis small business set-aside subcontract, titled Conference Facility and AV Support, provides turnkey venue and facility management for prime contractors working on New Hampshire Army National Guard projects. The scope of work includes the provision of a staged, operational facility featuring a general session room for 140 people, two breakout rooms, one counseling room, and parking for 100 vehicles. The contractor is responsible for managing essential utilities, including HVAC, lighting, and high-speed Wi-Fi capable of supporting 150 concurrent devices, while also supplying commercial linens and integrated AV systems. Managed under the Department of Defense for the W7NN USPFO Activity NH ARNG, the contract requires strict adherence to municipal life safety and New Hampshire fire egress codes. The performance of these services is centered in the 03301 zip code area. Interested parties should note the solicitation timeline, with a posted date of October 14, 2026, and a response deadline of October 22, 2026.

W7NN Uspfo Activity Nh Arng

POSTED

DEADLINE

RFP# 2026-18 SIGNATURE EVENT DEVELOPMENT, PRODUCTION, AND MANAGEMENT SERVICES

Solicitation # 6acfb162f12c395fa0bdf629

The City of Seabrook is soliciting proposals from qualified Texas-based institutions for RFP 2026-18, focusing on signature event development, production, and management services. The city aims to partner with a professional firm to lead a project from initial concept and budgeting through marketing, logistics, on-site production, and post-event evaluation. The primary goal is to create a two-day destination experience designed to increase overnight visitation and hotel room nights within the city. The selected partner will help determine the optimal event format, including a primary signature event and a complementary activation on the preceding day. Proposals must be submitted to Purchasing Coordinator Rebecca Howton by 2:00 PM on November 4, 2026. Submissions can be delivered in person to Seabrook City Hall or submitted electronically via Public Purchase. In addition to the primary signature event, the city is requesting optional pricing for the firm to provide planning and management services for smaller city events on an as-needed basis, though these additional services are not guaranteed.

CITY OF SEABROOK

POSTED

6 days ago

DEADLINE

in 15 days

AI Contract Overview

Solicitation HQ003425QE197 is a firm-fixed-price requirement issued by Washington Headquarters Services for the design, construction, onsite support, and teardown of the Department of Defense exhibit booth for the Defense Security Cooperation Agency at the World Defense Show 2026 in Riyadh, Saudi Arabia. The event takes place from February 8 to 12, 2026, with a total period of performance spanning 150 days from September 29, 2025, to February 28, 2026. This procurement is a total small business set-aside under NAICS 561920, specifically targeting Women-Owned Small Businesses. The contractor is responsible for all personnel, equipment, materials, and transportation, ensuring full compliance with the show organizer's exhibitor manual and safety regulations. Key requirements include maintaining a Secret Facility Clearance, obtaining necessary site credentials, and adhering to a strict zero-deviation standard for construction elements. The government utilizes a Best Value Tradeoff evaluation method, assessing technical acceptability and price analysis to determine the award. Proposals must be submitted electronically via PIEE in four volumes: Administrative, Technical, Past Performance, and Price, with a final submission deadline of September 16, 2025. Invoicing is managed exclusively through the Wide Area WorkFlow system.

General Info

Agency

Department Of Defense → Washington Headquarters Services

Contract Value

$89,500

NAICS

561920 - Convention and Trade Show Organizers

Place of Performance

VA, 22202, USA

Set-Aside

NONE

Awardee

KALLMAN WORLDWIDE INC

Award Issued Date

09/29/2025, 12:00:00 AM UTC

Documents

A23 Attachment 5 - FAR 52.212.1 Instructions to Offerors Addendum

rfq

High

FAR 52.212-2 Addendum - World Defense Show Exhibit Build

rfq

High

HQ003425QE197 Amendment 0001

amendment

High

HQ003425QE197 Attachment 3 - Pricing Template

specifications

High

HQ003425QE197 - World Defense Show (WDS) 2026 Exhibit Build

rfq

High

WDS 2026 Exhibit Build Performance Work Statement

sow

High

A23 Attachment 4 Question Template

q-and-a

Low

Attachment 2: Past Performance Evaluation Questionnaire

past-performance

Low

AI Contract Breakdown

Uniform Contract Format

Timeline

PhaseAwarded

PostedSep 8

Solicitation

AwardedSep 29

Contract was awarded

Submission Closed

09/18/2025, 12:00:00 PM UTC

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Organization & Contact Information

AgencyDepartment Of Defense → Washington Headquarters Services

Contacts1 person available

OfficeWASHINGTON, DC, 203011000, USA

Organization / AgencyDepartment Of Defense → Washington Headquarters Services

Office AddressWASHINGTON, DC, 203011000, USA

Contacts

Darrell Joy

contact@example.gov

+1 (555) 000-0000

Full Description

Design, construct, support, and tear down the exhibit booth in accordance with the timelines, restrictions, rules, and regulations of the show organizer's exhibitor manual.