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Event Planning & Conference Management

Active

State & Local

Response Deadline10/30/2026, 05:00:00 PM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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This subcontract opportunity for Event Planning and Conference Management supports the Massachusetts Executive Office of Aging and Independence by providing comprehensive logistics, hosting, and administration for statewide conferences. The selected provider will manage venue sourcing, registration, agendas, and speaker coordination for events serving 350 Councils on Aging, utilizing specialized event management software and audiovisual equipment. A Certified Meeting Professional designation is preferred to ensure the successful execution of these training events and conferences. The project is based in Boston and falls under NAICS code 561920. Interested parties must submit their responses by October 30, 2026, at 5:00 PM. This role is designed to support prime contractors in delivering high-quality professional gatherings that meet the specific needs of the Executive Office of Elder Affairs.

General Info

Event planning and conference management for Massachusetts Executive Office of Aging and Independence.

Agency

Massachusetts → 1040CONVD - Executive Office of Elder Affairs

NAICS

561920 - Convention and Trade Show Organizers

Place of Performance

Boston, MA, 02108, USA

Set-Aside

NONE

Documents

This scope was carved out of BD-27-1040-1040C-1040L-134459.

The full solicitation package (4 documents), including the RFP, is on the prime solicitation, not on this scope.

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FY27 Service Incentive NOI

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Timeline

PostedOct 16

subcontract

Response DeadlineOct 30

Submission deadline

Response Deadline

10/30/2026, 05:00:00 PM UTCin 14 days

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Organization & Contact Information

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AgencyMassachusetts → 1040CONVD - Executive Office of Elder Affairs

ContactsNo contacts available

OfficeN/A

Organization / AgencyMassachusetts → 1040CONVD - Executive Office of Elder Affairs

Office AddressN/A

ContactsNo contact information available

Full Description

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Performs the logistics, hosting, and administration of statewide conferences for prime contractors on Executive Office of Aging and Independence (AGE) projects. Manages venue sourcing, registration, agendas, and speaker coordination for events serving 350 COAs using event management software and AV equipment. Certified Meeting Professional (CMP) preferred. Delivers successfully executed conferences and training events.

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