Y1AZ--Project 526-14-115 Renovate CLC Recreation and Dining Area

Page 4 of 4 THIS IS A PRE-SOLICITATION NOTICE ONLY
Project No. 526-14-115; Renovate CLC Recreation and Dining Area at the James J. Peters VA Medical Center, Bronx, New York. CONSTRUCTION SERVICES
Renovate CLC Recreation and Dining Area Scope of Work Statement of Work: This is a construction contract for the James J. Peters Veterans Affairs Medical Center, 130 West Kingsbridge Road, Bronx, New York 10468 to furnish all supervision, labor, equipment, and material necessary to renovate the CLC Recreation and Dining Area in accordance with the plans and specifications. All work shall be completed in accordance with all published applicable local/state/federal/national codes, ordinances, and regulations, along with all related VA directives, design guides and manuals, and standards plus all VA requirements (federal or local) that are project specific to the documented scope of work on this site. Contractor must visit site and meet with Contracting Officer s Representative (COR) prior to bidding. Scope of Work: Construction services will include but are not limited to Architectural, HVAC, Plumbing, Mechanical, Electrical, Sprinkler and Communication (telephone and data), as well as other considerations, to renovate the dining area and recreation space on 1st Floor of Building 106 Community Living Center (CLC). Install new flooring, ceiling, lighting, wall finish. Furnish existing bathrooms with new fixtures and finishes. Create a storage space for recreation materials. Install new HVAC, Plumbing, Mechanical, Electrical, Sprinkler and Communication (telephone and data) to support the new design. Include repairs to the atrium area as listed below; Modify sliding door operators so they don t open with unintended motion. Reseal all glass. Design flashing at the connection to the building to prevent leaks. Design for benches resistant to burns. Replace shade rollers. Replace heating and cooling system; provide direct digital control system integrated with existing. Replace lighting. Provide electrical receptacles as appropriate. Install a nurse call system. Repair windows. Replace metal panels throughout. Address drainage issues at the doorways to eliminate flooding. Replace quarry tile. Clean all brickwork. All work must be compliant with VA specs and design guides located in the VA TILL (Technical Information Library: https://www.cfm.va.gov/til/). The C&A requirements do not apply, and a Security Accreditation Package is not required. PROJECT TASKS: Architectural
1. Sunroom a) Remove existing sunroom assembly replace with aluminum storefront window unit units with insulated glazing and new vestibule with automatic entrance doors at opening in the former covered arcade wall openings. b) Install new standing seam metal roof, with gutter and downspout. c) Remove existing tile flooring and wood benches. d) Install new partition wall assembly over exposed masonry work perimeter walls to be insulated. e) Install new floor and suspended acoustical ceiling system. f) Install exterior trench drawing at location of new vestibule entrance connect to existing storm system. g) Remove the sunroom low-height wall and slab.
2. Restrooms a) Replace existing toilets and urinals with ADA fixtures with motion sensor flush valve. b) Replace existing wall mounted sinks with countertop mounted sinks with motion sensor faucet and mixing valves. c) Add new toilet stall grab bars (per ADA requirements), toilets and urinal screens. d) Add motion sensor hand dryers e) Replace existing base board heater with more efficient unit f) Floor and wall tile to remain, walls to be repainted option to replace tile work pending project cost estimates. g) Replace urinal flush valves with motion sensor fixtures.
3. CLC Room a) Remove existing aluminum storefront window separation sunroom and CLC space. b) Removal of the following: existing casework, VCT flooring, glass block wall assembly, suspended ceiling assembly, lighting all existing wall finish décor. c) Existing housekeeping, recreational therapy office, operable partition wall and dietitian room to be removed. Existing electrical room to remain d) Install electric door hold openers for CLC entrance door (to be coordinate with existing fire alarm system) revise existing egress hardware as required. e) Fish tank relocated to 2nd floor
4. Kitchen/Dining Provide full-size refrigerator, storage for trash collection and food warming cart(s).
5. Creative Arts Eliminate proposed wall adjacent to existing electrical closet to maintain access to Corridor 1A7.
6. Library/Study Computer Stations a) Modify computer station to incorporate concealed (lockable) storage for the CPU units. b) Provide countertop space for printer/copier equipment c) Provide a PAC computer workstation adjacent to the general storage room.
7. Salon Area Provide vanity sink at casework.
8. Entertainment Area a. Maintain TV/ entertainment zone, propose designs to also allow the area to serve a performance area b. Moveable platform stage (part of VA s FEE package) c. Relocate A/V equipment to proposed Sound Studio area d. Provide ceiling mounted projector and wall mounted projection screen
9. Staff Office & Large General Storage a. Re-configure staff office and adjacent general storage area to provide workstations for 4-6 people. b. Provide refrigerator in general storage for staff. c. Provide fixed (built-in) and open (VA furnished) shelving.
10. Sound Studio a. Replace proposed lounge area with audio sound studio. b. Relocate A/V equipment to proposed Sound Studio area
Electrical Demolition: The existing electrical devices indicated on the electrical demolition plan shall be removed back to source, refer to electrical demolition plan for further information.
Lighting Plan: Remove existing fluorescent lighting replace with a multi-layered lighting scheme (combination emergency, task and decorative lighting). All lighting to be on dimmers (except EM lighting)
Lighting includes energy efficient LED light fixtures throughout the space, new light fixtures shall be dimmed via dimmer panel located within the space, light fixtures located in: storage rooms, bathrooms and offices shall be controlled via occupancy sensors located within the space, refer to lighting plan for further information.
Power Plan: New receptacles throughout the space, refer to power drawing for further information. Use existing panel boards to power the new lighting system and receptacles, re-use existing spare circuit breakers that were made available because of the demolition work performed. Low voltage Systems: Include a junction box with ¾ empty conduit routed up into the accessible ceiling space with bush conduit end and pull strings within the empty conduit system, at each low voltage device. The low voltage contractor shall provide finish cover plate at each device; pull wiring from device to existing equipment. The low voltage contractor to provide fully engineered shop drawings signed by licensed RCDD prior to beginning work.
Mechanical/Plumbing Narrative Plumbing Demolition: - Demolish all existing plumbing fixtures branch piping for domestic hot and cold water, sanitary and vent piping back to mains. Demolish any abandoned piping or equipment to make way for new systems. New Work: - All plumbing tie-ins shall be to where plumbing mains riser are located, in shafts. - Install new floor mounted, rear discharge toilets, lavatories and urinals per plans. - Install new hot water, hot water return and cold domestic water, sanitary and vent piping per plans, and make new connections to existing main risers.
HVAC Demolition: - Demolish all existing air grilles registers and diffusers, branch ductwork, hot water branch piping, and terminal units serving the area of work. New Work: - Install new terminal units, grilles, registers and diffusers, terminal units, branch piping and thermostats. Connect to existing supply and exhaust mains in area. Supply shall be approximately 55 degree air to the new terminal units with reheat. Reheat coils will be generously sized to prevent over cooling of patient areas. - A new Return air fan and riser will be installed to increase the amount of return air back to the AHU as the existing system accommodates a large amount of exhaust air that is no longer required. - A ducted return system will be provided with balancing dampers. - Exhaust shall be via existing exhaust connections. Exhaust requirements will be minimal and for new toilets.


Fire Protection Existing sprinklers and associated piping shall be added/relocated as necessary to accommodate the new floor plan and ceiling layouts. Piping shall be relocated as necessary to coordinate with other trades. Sprinkler zones shall match smoke compartment boundaries. Sprinkler systems shall remain in service at all times. Outages shall be coordinated with the VA with 48 hour notice. Phasing All work shall be coordinated with the VA COR. Required shutdowns shall be coordinated with the station at a minimum of 4 weeks prior to requested time unless otherwise directed by the VA COR. Scheduling shall be completed to ensure minimal disruption to operations. All equipment connections shall be verified prior to the start of work or any scheduled disruptions to service. Some periods of performance may need to be completed during off hours (night and weekend) as required by the VA COR.
REQUIREMENTS: Safety/Site Control Contractor must install ICRA hard barriers for each phase of work for dust and/or infection control prior to start of construction. Furnish and install temporary construction barrier walls with secure 45-minute rated construction access door and hardware. Construction barrier walls shall be 1-hour rated, extend to underside of deck above and all penetrations are fire stopped. Supply, install and maintain walk-off tacky mats. Shall replace tacky mats in timely fashion when they are soiled. Maintain negative pressure machine in the project site. Contractor to abide with all in house policies such as safety, ID badges, security, etc. Alternate entrance is always secured and never to be left open while contractor is off site. Quality Control/Assurance Quality Control and Schedules must be in accordance with VA specifications. Follow manufacturer s instructions for inspecting and installing new equipment and fixtures. Provide submittal log of all material and applicable equipment, procedures, and certifications to the COR for approval, prior to starting construction. Any drawings provided may not be up to date and must be field verified by contractor for accuracy. Provide a critical spare parts list with pricing and warranty information for all installed fixtures. Coordination and Housekeeping Plan If any utilities need to be shut off for demolition or installation, a coordination plan shall be provided to the COR for approval, at least four weeks prior to work being performed. The contractor shall maintain a clean work environment, keeping surfaces in the area free of dust and debris. Dry sweeping or compressed air for cleanup is not authorized. At the end of each work period (not longer than 8 hours), the contractor shall use a HEPA vacuum to ensure all dust and debris have been properly collected and contained for disposal. If the COR and/or designated representative finds the area unacceptable, the contractor, at his/her own cost, shall re-clean until acceptance is gained. The contractor is to perform the necessary corrective action immediately without exception. The contractor shall be responsible for the cleanup and removal of all trash and debris from VA property after the Government s final acceptance of work. The contractor shall comply with local/state/federal/national, OSHA, EPA, and all other applicable codes, ordinances, and regulations governing the proper handling, disposal, and removal of all waste and debris. Deliverables Project deliverables include the following: MS project schedule within 45 days of NTP. Include procurement of materials and critical path activities. Testing and Acceptance All equipment shall be tested prior to the Government s final acceptance. All testing reports and specification documents must be provided to the Contracting Officer Representative, if applicable. General
All work is to be coordinated with the VA COR to allow for minimum disruption to the building occupants. All rigging, hoisting, lifting and moving of materials and equipment necessary to perform the work is to be provided by the Contractor. Damage to any existing surfaces caused by the contractor is to be repaired to the original condition and at the contractor s expense. All materials, installation practices, debris disposal, and work performed as part of these specifications are to meet all applicable codes including but not limited to, USEPA and OSHA. At the completion of the project, all rubbish, tools and surplus materials are to be removed, and the work area left completely clean. Any work, material or supplies which have not been specifically mentioned but are reasonably implied and is necessary for the safe and satisfactory completion of the entire project are to be included and installed by the Contractor. All materials are to be installed and completed in a first-class workman like manner and in accordance with the best industry standards. Any materials installed which are not in an orderly and neat workman like appearance are to be removed and replaced when so directed by the VA COR at the contractor s expense. All workers and staff of the Contractor working on site shall be required to have VA issued identification badges for all of his/her personnel working on VA property. Anyone observed without VA identification will be asked to leave VA property. No VA identification, no work, no exception. 13. No work or the ordering of materials outside of the scope of work is to be done without an approved change order.
Site Conditions 1. All work is to be coordinated with VA COR. 2. This is an occupied facility. 3. A material and equipment staging area is to be coordinated and confirmed with the VA COR. The staging area is to be considered unsecure. 4. The contractor is to leave no area unsafe at the end of the working day. 5. It is the contractor s responsibility to field verify all existing conditions and dimensions prior to submitting bid. 6. It is the contractor s responsibility to address unforeseen conditions and dimensions.
Submittals 1. Submit, for review and approval to the VA COR, the manufacturers / supplier s spec sheets, shop drawings (if requested), and any other requested information for all materials to be used as part of this project. 2. Submit only materials which are known to be fully compatible with the actual installation conditions. Cost Liability The James J. Peters VA Medical Center does not assume responsibility and does not bear any liability for cost incurred by a bidder in the preparation and submittal of a bid proposal in response to this request for proposals. The contractor shall be responsible for the actions of all individuals provided to work for the VA under this contract. If damages arise for work performed by contractor provided personnel, the contractor shall be responsible for all the necessary resources to remedy the incident. The Contractor shall be responsible for ensuring all provided personnel are properly licensed to operate a motor vehicle if operating a motor vehicle on VA property is required. Protection of Work and Property The contractor shall continuously maintain adequate protection of all his work from damage and shall protect the James J. Peters VA Medical Center property from injury or loss arising out of this contract. The contractor shall make good any such damage, injury, or loss, except such as may be directly caused by agents or employees of the James J. Peters VA Medical Center. The contractor will erect barricades and railings, give warnings, display lights, screens or signs and exercise precautions as may be reasonably necessary to prevent injury or damage. Additional Work Should additional work be required, which is beyond the scope of this request for proposal but is related to the overall contract, the vendor will be requested to submit a written proposal and upon approval, a purchase order will be issued to authorize the work. Warranty The contractor shall guarantee that all work performed will be free from all defects in workmanship and materials and that all installation will provide the capacities and characteristics specified. The contract further guarantees that if, during a period of one year from the date of the certificate of completion and acceptance of the work, any such defects will be repaired by the contractor at his own cost.
Final inspection is to be done by the Contractor, VA COR, Using Agency, and end users onsite.
PERIOD OF PERFORMANCE Contractor shall ensure the Project Duration: 300 calendar days from Notice to Proceed (NTP)
Additional Requirements for Autodesk Build Construction management platform:
Construction contractors and A/E design firms, selected by award to perform work at VISN 2 VA facilities, are required to utilize VISN 2 Autodesk Build Construction management platform, also called Autodesk Construction Cloud (ACC). Access to the platform and training portal will be provided by VISN 2 through project Contracting Officer Representative (COR) at no cost for the duration of the project. Autodesk Build is the management and collaborative environment that VISN 2 uses for all its Non-Recurring Maintenance (NRM), Minor Program projects, Feasibility Studies, Commissioning and Retro-Commissioning contracts.  There is no user, license, or subscription fee to the contractor for using this cloud-based platform. The contractor shall accomplish and complete the following tasks upon award of contract: Request access to ACC platform and ProductivityNOW eLearning Site to project VA COR NLT 14 days from contract award. Only staff that shall utilize the platform to be granted access. Examples: Project manager, sub-contractors POC, Site manager, Safety officer, etc. The access request shall be in writing and include a list of staff. The list shall include the following information: Full Name Company Name Email Address Role/Position on the project (i.e., Project manager, site super) Upon granting access, staff shall complete the required ACC training through ProductivityNOW platform within 12 Calendar days. Upon successful completion of the training, the contractor shall submit certificates of completion to COR NLT 2 business days. Access to ProductivityNOW eLearning will expire after 12 Calendar days after online access is granted. The contractor shall complete ACC training within that period. Additional Staff and Subcontractors can be added at any time with a request submission to the project COR as described above. The contractor shall only use the ACC platform for contract required submissions, official project correspondence to be acknowledged, reviewed, and actioned by the responsible party. No additional time shall be added to the contract, nor an increase in the contract amount provided for the contractor s failure to utilize the ACC platform as the project s official communication and collaboration system. Any correspondence out of platform shall not be the governing authority contradicting direction and will be at the contractor s expense. Official project correspondence and collaboration includes but not limited to: RFIs, submittals, schedules, shutdown requests, actionable tasks, reports, testing, safety inspections, photos, and site surveys. The contractor must inform the COR of any staff changes NLT 2 business days from the change. Staff changes pertain to staff who were granted access to the ACC platform. The contractor shall request termination of access, replacement of personnel and/or any other action that might impact the contractor s ability to maintain the required utilization of the platform. Contractor submission requirements cannot be accepted for work to begin without meeting all ACC Platform requirements outlined herein, including completing required ACC platform training.
Applicable NAICS Code: 236220. Estimated Completion Time: 300 Calendar Days from receipt of NTP. Award will depend on availability of funds at time of award. This procurement is a 100% set-aside for a Service-Disabled Veteran-Owned Small Business (SDVOSB). Prospective contractors must be registered with the SBA Small Business Administration at https://search.certifications.sba.gov/ prior to submitting a bid: Prospective contractors must be registered and current in the System for Award Management (SAM) database prior to contract award: https://www.sam.gov/portal/public/SAM/ Bids will only be accepted from SDVOSBs that are determined to be responsible and responsive contractors. Prospective contractors must be approved under NAICS Code 236220, with a Size Standard of $45.0 Million. The NAICS Code selected has been approved as the most appropriate for the project related tasks and SOW. This NAICS Code will not be subject for discussion or change. The Magnitude of Construction/ construction cost range for this project is between $1-5 Million. A bid bond will be required, and performance and payment bonds will be required upon award of contract. The solicitation will be released on or around August 1, 2026. The bid submittal address, date and time will be included in the solicitation. Specifications and plans will be available for download from the Sam website at https://www.sam.gov Amendments to this solicitation will be posted on the Sam.gov website as well. Bidders are responsible for obtaining and acknowledging all amendments to this solicitation prior to the time of bid opening. All bid submissions shall be in hardcopies; faxed or e-mailed bids will not be accepted. E-mail questions concerning the solicitation to Patricia Cordero at patricia.cordero@va.gov. Interested responses and Capability Statements to this Pre-Solicitation notice must include your firm s capability statement in writing (email) and must be received no later than July 30, 2026, at 4pm Noon EST. Email: Patricia.Cordero@va.gov. No telephone inquiries will be accepted.