2025-EXE-15 Space Utilization Study

The Clayton County Water Authority is issuing a solicitation for a professional space utilization study aimed at evaluating and optimizing the use of its headquarters facilities and an off-site office. Proposals are due by September 5, 2025, at 3:00 p.m. and must be submitted electronically via the Bonfire Portal. Attendance at a mandatory pre-proposal meeting and site visit scheduled for August 8, 2025, at 10:30 a.m. at the Authority’s headquarters is required for eligibility, with sign-in by 10:30 a.m. Proposals from firms not attending will not be considered. The project scope includes site assessments, stakeholder interviews, analysis of current space configurations, and recommendations for reconfiguration, future expansion, and operational efficiency, culminating in a comprehensive report and conceptual plans. The contract is valued between $50,000 and $200,000, with a performance period of 275 calendar days from the notice to proceed, emphasizing timely delivery and adherence to project milestones. The contract is governed by local and state regulations, with specific clauses addressing risk management, termination rights, compliance with Georgia’s immigration laws, and confidentiality obligations. It encourages participation from small, minority, and women-owned businesses and emphasizes adherence to Georgia statutes such as the Security and Immigration Compliance Act. The procurement process evaluates proposals based on technical merit, project approach, relevant experience, and small/local business participation, with a scoring system that includes a presentation phase and cost evaluation. The award will be made to the highest-scoring responsive proposer, with no federal FAR clauses explicitly incorporated. Payment terms specify net 30 days following invoice acceptance, with progress payments based on work completed, and a requirement for insurance and affidavits of compliance from the contractor and subcontractors. The scope of work emphasizes deliverables such as draft and final reports, conceptual layouts, and phased implementation plans, with all work to be performed at the Authority’s facilities or designated locations within Georgia.