2027 Best Practices Conference
Contract Overview
Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.
AI Contract Overview
Maryland's Office of Overdose Response is seeking competitive quotes for a comprehensive full-day conference venue package for the 2027 Best Practices Conference, tentatively scheduled for May 10-12, 2027. The selected venue must be located in Annapolis, Maryland, and be capable of accommodating 350 general session attendees, at least six concurrent breakout rooms, and space for vendor tables. Required services include full-service catering for breakfast, lunch, and snacks, advanced audiovisual technology and support across all rooms, on-site parking, and discounted hotel rates for overnight guests. The maximum budget for this contract is 50,000 dollars. Eligible vendors must be located in Annapolis, registered in good standing with the Maryland Department of Assessments and Taxation, and registered on eMaryland Marketplace Advantage. Interested parties must submit a PDF proposal containing a detailed work plan and a completed price form to Cassandra Hershberger by September 18, 2026, at 5:00 PM EST. Questions regarding the solicitation must be submitted to the Procurement Officer by September 11, 2026.
General Info
Agency
NAICS
Place of Performance
MD, USASet-Aside
Documents
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Timeline
Response Deadline
Organization & Contact Information
Full Description
The Best Practices Conference serves as a premier collaborative forum, bringing together leaders, practitioners, individuals with lived experience, and community partners. The event’s mission is to strengthen statewide efforts to reduce overdoses and expand pathways to substance use recovery across Maryland.
To support this event, submitted proposals must meet or exceed the following criteria:
Space: Capacity for 350 general session attendees, plus a minimum of 6 concurrent breakout rooms and space for vendor tables. Catering: All-day beverage, breakfast, lunch, and snack options scaled for 350 participants. AV/Tech: Comprehensive audiovisual technology and support across all general and breakout rooms. Parking: On-site or accommodated parking options for all attendees and staff. Hotel: Discounted rate for those attending to stay the night before the conference. Budgetary Cap: The maximum budget for this contract is $50,000
The Vendor must be registered and in good standing with the Maryland Department of Assessments and Taxation (SDAT). The Vendor must be registered on eMaryland Marketplace Advantage (eMMA). The vendor must be located in Annapolis, Maryland.
Category: Travel and Food and Lodging and Entertainment Services
Additional Instructions: Bids must be submitted electronically to Cassandra Hershberger at cassandra.hershberger@maryland.gov by September 18, 2026 at 5:00 PM EST
Bids should include:
Proposal in PDF format, including a work plan describing how the offeror intends to accomplish the project activities outlined in Section II and Section IV. Price/Bid Form
Potential bidders can submit questions or comments to the Procurement Officer at the email address in Section 3, prior to September 11, 2026.
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