26HS0013 - *DVBE Only* - Cemetery Operations Equipment Maintenance and Repair Services

The contract award is for cemetery operations equipment maintenance and repair services at the California Central Coast Veterans Cemetery in Seaside, California, with performance centered in Monterey. The contractor is responsible for providing all labor, materials, transportation, licenses, permits, and other expenses necessary to perform regular semiannual maintenance, non-emergency repairs, and emergency repairs on equipment, with maintenance activities mandated during standard business hours Monday through Friday, 8:00 a.m. to 4:30 p.m. All replacement parts must be new and meet or exceed original equipment manufacturer specifications; parts costing up to $500 per repair must be furnished at no additional cost to the state, while any repair exceeding this threshold requires prior written approval. The contractor must submit detailed service reports and electronic service histories within three business days of each visit and maintain an adequate inventory of commonly used parts to minimize downtime. Labor compensation will be based on the rates outlined in Exhibit B-1, and the contract operates under a rate-based pricing structure with an estimated $10,500 allocated for parts. Invoicing must be submitted monthly in arrears to the CalVet Contract Manager, containing specific details including company name, contract number, service dates, and total billed amount, with final invoices clearly marked as such. Payment will follow California’s prompt payment statutes. The contract is reserved exclusively for Disabled Veteran Business Enterprises (DVBE), requiring full compliance with DGS certification throughout the term, including completion of the Commercially Useful Function Certification Form and maintenance of records for any DVBE subcontractors. The contractor must also fulfill a comprehensive set of legal and administrative obligations, including adherence to California’s nondiscrimination laws, the Drug-Free Workplace Act, the Americans with Disabilities Act, and HIPAA privacy requirements. Insurance mandates include commercial general liability coverage of at least $1 million per occurrence and mandatory workers’ compensation coverage for all employees, with the State of California named as an additional insured. The contractor must maintain all required licenses and permits, renewing copies within 30 days of expiration, and ensure personnel are not employed by any governmental entity. The agreement’s term runs from November 1, 2026, through June 30, 2029, with rates binding for the duration, including any formal extensions. The contractor is subject to audits by state and federal agencies for three years following final payment and must submit all required documentation, including Payee Data Records and DVBE declarations, as part of the proposal. Failure to meet pass/fail gates