60-M0087-26-EM039 - Homelessness – Agape House Operations - 3250623

The contract pertains to the operation of a low-barrier homeless shelter at 2801 Cerrillos Road in Santa Fe, New Mexico, under a professional services agreement with Urban Alchemy. The agreement is structured as a 14-month emergency procurement, effective from May 30, 2025, through July 30, 2026, with an option to extend annually for up to four additional years, totaling a potential five-year term. The City of Santa Fe’s Community Services Admin is the procuring office, with funding capped at $1,498,303 annually and subject to appropriation approval by the Governing Body. The scope includes 24/7 shelter operations with a minimum of three staff per shift, prioritizing local hiring and prohibiting recruitment from other Santa Fe-based shelter agencies. Staff must be trained in HMIS, VI-SPDAT, crisis intervention, de-escalation, and Narcan administration, while adhering strictly to Housing First principles and harm reduction practices, including no mandatory drug or alcohol testing and accommodation of pets, assistive devices, and individuals regardless of criminal history or income status. Compliance with ADA standards, secure personal storage, life safety systems, and data reporting requirements are mandatory. The contractor must submit weekly, monthly, and quarterly reports on occupancy rates (targeting above 85%), guest exits to permanent housing, incident logs, and overdose responses, along with biannual guest and neighbor surveys. All reporting must integrate with the HMIS/CONNECT systems and align with city directives. The City retains oversight responsibility for inspection and acceptance at the operational site and through administrative certification of performance deliverables, while the contractor remains an independent entity. Insurance requirements include professional and general liability coverage with the City named as additional insured. No subcontracting or assignment is permitted without prior written approval, and termination may occur immediately if appropriations are withdrawn or the contractor is suspended or debarred. The contract lacks formal CLINs or a defined total value, with cost data presented as fragmented budget figures; evaluation appears to follow a Lowest Price Technically Acceptable approach, as mandatory compliance with all operational standards is required without explicit trade-off analysis or scoring weights. The contract references an Emergency Determination and requires compliance with state procurement statutes, but contains no FAR-standard clauses, nor does it specify electronic invoicing systems, bar-coding, military standards, or socioeconomic certifications.