ASSD-0512-OHF2600000003-1 | Power Policy Professional Subscription

The State of West Virginia, through the Department of Human Services Office of Shared Administration, has issued solicitation ASSD-0512-OHF2600000003-1 for a Power Policy Professional Subscription. This is a sole-source, non-competitive direct award under W. Va. Code 5A-3-10c, as competition is deemed unavailable or detrimental to replace the existing source. The contract period of performance runs from July 1, 2026, to June 30, 2027, with the primary place of performance in Charleston, West Virginia, and specific delivery to the Mildred Mitchell-Bateman Hospital in Huntington. The scope includes subscriptions for The Joint Commission Hospitals Standards Manual and PowerDMS Standards, as well as onboarding setup and software for multiple facilities including MMB, WSH, WEH, and the Central Office. The agreement is governed by West Virginia law and includes stringent requirements for insurance, including one million dollar coverage for general liability, automobile, and cyber liability. The vendor must comply with FIPS 140-2, Section 508 of the Rehabilitation Act, and SOC 2 standards. Key contractual obligations include a prohibition on the disclosure of personally identifiable information, a requirement for a purchasing affidavit affirming no outstanding debts to the state, and a mandate for the vendor to indemnify the state against all claims. While specific unit pricing is not fully detailed, identified line items for manuals and onboarding total 4,184.00 dollars. The contract does not provide for automatic renewals, requiring formal change orders for any additional procurement.