Notice of Intent (NOI) to award Sole Source

FEDBIZOPPS.GOV ANNOUNCEMENT: SUBJECT: Notice of Intent (NOI) to award a Sole Source to Audio Visual Services Group, LLC, dba PSAV. SOLICITATION NUMBER: NB671000-19-01848, Audio Visual (AV) Services/Rental for Annual Public Safety Broadband Stakeholder Meeting in Chicago, IL from July 8-11th, 2019 CONTACT POINTS: Michael Fredericks, Contracting Officer (303) 497-7763; Background The National Institute of Standards and Technology's Communications Technology Laboratory (CTL), Public Safety Communications Research Division (PSCR) is hosting their 2019 Public Safety Broadband Stakeholder Meeting in Chicago, Illinois, at the Westin Michigan Avenue, July 9-11, 2019. The Stakeholder Meeting brings together representatives from public safety sectors, government agencies, industry, and academia. Participants hear from PSCR engineers on testing updates, upcoming R&D efforts, and opportunities to get involved. Additionally, PSCR invites industry leaders and public safety partners to present cutting edge technology trends, features, and functionalities. The annual Stakeholder Meeting enables PSCR and its partners to provide and receive direct input, guidance, and feedback from the diverse public safety stakeholder community. NIST Conference Services has issued award 13333ND19FNB105023 for Conference Services to FBC. Consequently, FBC will organize the Stakeholder Meeting at the Westin Michigan Avenue. This organizing activity, under the contract, includes AV Services to be performed by PSAV. Payment to PSAV for that support is partially paid through the event registration fees. The balance of the AV services must be contracted and paid for under a separate Purchase Order (PO). To eliminate multiple channels of authority which could cause confusion and duplication of effort, it is prudent business not to have two vendors providing AV Services. Therefore, the logical course of action is to issue a PO to PSAV for the remainder of the work. In this case a sole source award to PSAV is the appropriate decision. Specifications/Requirements The Contractor shall provide, at a minimum, the below rental equipment and AV services in support of the Public Safety Broadband Stakeholder Meeting, July 8, 2019 through July 11, 2019. A. Rental Equipment to be made available from setup, July 8, 2019, through close of meeting, July 11, 2019. The below quantities are notional. As the expert, the Contractor may suggest alternative quantities. 1. 1 x 4 VGA Video DA: qty 8 2. 12 Channel Mixer (8 Mono 2 Stereo): qty 2 3. 4-Speaker Sound System: qty 4 4. 7'6"x13'4" Fast Fold Screen Package - Front Screen: qty 11 5. 8X1 Seamless Switcher: qty 7 6. Confidence Monitor Package: qty 4 7. Drape and Uplighting Package: qty 4 8. Gooseneck Microphone: qty 2 9. House Sound System: qty 2 10. Ki-Pro Video Recording Package: qty 6 11. Laser Pointer: qty 12 12. Lenovo T430: qty 8 13. Passive Direct Box: qty 6 14. Signal Cue Light: qty 4 15. Speaker Timer with Large Display: qty 1 16. Stage Wash - Truss Towers: qty 4 17. Wireless Handheld Microphone: qty 11 18. Wireless Lavaliere Microphone: qty 11 19. Wireless Mouse: qty 3 B. AV Services to be made available from setup, July 8, 2019, through close of meeting, July 11, 2019, for the following labor categories. The Contractor may suggest alternative labor categories. 1. Projection Operator 2. Audio Engineer PERIOD OF PERFORMANCE 1. No later than 15 days after the date of Award through close of business, July 11, 2019. 2. PLACE OF PERFORMANCE The Westin Michigan Ave 909 N Michigan Ave Chicago, IL 60611 Tel: 312-756-0774 Fax: 855-821-6542 This requirement is assigned a NAICS code of 561920 (Convention and Trade Show Organizers), Size Standard $11M. No solicitation package will be issued. This Notice of Intent is NOT a Request for Quotation (RFQ) nor is it a request for competition; however, interested parties may identify their interest and capability to respond to the requirement. Inquiries will only be accepted via e-mail to michael.fredericks@nist.gov. The government will consider responses received no later than 1pm, MDT, Friday, May 24, 2019. Interested parties that believe they could satisfy the requirements listed above for NIST may clearly and unambiguously identify their capability to do so in writing on or before the response date for this notice. Any prospective contractor must be registered in the System for Award Management (SAM) to be eligible for award. Information concerning SAM registered requirements may be viewed via the Internet at http://sam.gov. Written responses to this synopsis shall contain sufficient documentation to establish a bona fide capability to fulfill the requirement. A determination by the Government not to compete this proposed requirement based upon responses to this notice is solely within the discretion of the Government. Information received will normally be considered solely for determining whether to conduct a competitive procurement in the future. No telephone requests will be honored. Any questions regarding this notice must be submitted in writing via email to Michael Fredericks at michael.fredericks@nist.gov.