Audio Visual Supplier for Equipment Rentals, Services and Technical Staff

The City of New Westminster is soliciting proposals for a professional Audio Visual (AV) Supplier to provide equipment rentals, technical services, and certified staff for Conference and Events Services clients at the Anvil Centre, with potential support for other City sites. This as-needed contract is scheduled to begin on February 1, 2027, for an initial term of five years, with the possibility of two one-year extensions. The successful supplier must provide professional, up-to-date equipment and exceptional customer service, while adhering to strict administrative protocols, including the use of event booking software such as Momentus. Financial terms require the supplier to provide firm and fixed pricing for the first three years, after which adjustments may be linked to the Consumer Price Index. The Anvil Centre manages all client payments and collects a commission before paying the supplier. Key compliance requirements include being a Living Wage Employer and adhering to the Freedom of Information and Protection of Privacy Act, which mandates that all personal information be stored and accessed exclusively within Canada. Proposals will be evaluated based on best value, considering the qualitative experience of the project team and the respondent's commitment to sustainability, diversity, and truth and reconciliation.