Audiovisual Services & Equipment 2027 April 11-14 in Norfolk, VA

Solicitation QQ-131142, issued by the Commonwealth's Attorneys' Services Council for the state of Virginia, seeks a contractor to provide comprehensive audiovisual services and equipment for a spring training conference held from April 11 to 14, 2027, at the Norfolk Marriott in Norfolk, Virginia. The scope of work includes providing audio, video/graphics, and camera technicians to support multiple session tracks across various ballroom spaces. Key technical requirements include the use of minimum 5K or 7K LCD projectors with long-throw lenses, UHF or digital wireless microphones, and a live Zoom simulcast capable of supporting up to 400 attendees per session. While high-speed internet is provided by the venue, a backup cellular connection is preferred. Following the event, the contractor must process video recordings into HD clips of 30 to 90 minutes (maximum 1 GB each) and upload them to an online site within three weeks. The contract requires at least 15 hours of complimentary video processing and editing. Evaluation for award is based on technical capability and past performance, with samples of previous work required for submission. The period of performance spans four days, starting Sunday, April 11, at 3:00 p.m. and concluding Wednesday, April 14, at 12:15 p.m. Lodging is not provided, though conference rate rooms are available at the contractor's expense. The response deadline for this solicitation is November 20, 2026.