This Solicitation opportunity from New York was posted on February 26, 2024. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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AV Equipment Rental & Service For Commencement 2024

Closed

2107066State & Local

Submission Closed03/25/2024, 12:00:00 AM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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NAICS: 541922

New

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Visual Information Services

Solicitation # FA252127QB023

Solicitation FA252127QB023 is a sources sought notice issued by the Department of Defense for Visual Information Services (VIS) at Patrick Space Force Base, Cape Canaveral Space Force Station, and associated Space Launch Delta 45 annexes. The government is seeking to identify capable small businesses under NAICS code 541922, with a size standard of 9 million dollars, to provide skilled personnel, equipment, and materials for photography, video production, multimedia, graphic arts, and display exhibits. Key operational requirements include the provision of an alert photographer or videographer capable of responding within 30 minutes during normal duty hours and 60 minutes during non-duty hours. The scope of work encompasses a wide range of visual products, including aerial and drone imagery, live-streaming, and the production of administrative and educational artwork. Contractors must adhere to DAFI 35-101 and maintain a rigorous Quality Control Plan. Security is a critical component, requiring adherence to DoD 5200.1-PH for classified document marking and specific background checks as detailed in the contract appendices. Interested parties must submit a capabilities package in PDF format to Keona Franklin by November 16, 2026, including their UEI, CAGE code, and socioeconomic status, while explicitly stating if they are a supplier or manufacturer.

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AI Contract Overview

The City College of New York is seeking a qualified contractor to provide comprehensive audiovisual equipment rental and services for its Spring 2024 Commencement Ceremonies scheduled from May 29 to May 31, 2024. The event will take place outdoors on uneven terrain, requiring the contractor to ensure all equipment is securely weighed down according to industry standards, with spikes explicitly prohibited. The contractor must coordinate closely with the College’s Commencement Committee and any other on-site contractors to ensure smooth setup and operation. Bidders are required to have at least two years of experience in audiovisual services and have completed at least three similar projects within the past two years. A mandatory site visit is scheduled for March 13, 2024, with prior registration required by March 11, 2024, to attend. All responses to the solicitation must be submitted by March 25, 2024, and the contract will span three months. The procurement process is governed by New York State’s procurement laws, including the Lobbying Law, with specific forms to be completed by the selected vendor. The contract does not set aside opportunities for minority, women, or service-disabled veteran-owned businesses, and there are no subcontracting goals. The project is located at 160 Convent Avenue in New York City, and interested vendors can access the full solicitation details online. The selected contractor will be responsible for providing all labor and equipment necessary for a successful outdoor commencement event, adhering to all specified standards and coordination requirements.

General Info

Agency

City University of New York (CUNY)

NAICS

541922 - Commercial Photography

Place of Performance

NY, USA

Set-Aside

NONE

Documents

AV Equipment Rental and Service IFB No 180395531

ifb

High

AI Contract Breakdown

Uniform Contract Format

Timeline

PhaseClosed

PostedFeb 26

Solicitation

Response DeadlineMar 25

Deadline has passed

Submission Closed

03/25/2024, 12:00:00 AM UTC

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Organization & Contact Information

AgencyCity University of New York (CUNY)

Contacts1 person available

OfficeN/A

Organization / AgencyCity University of New York (CUNY)

Office AddressN/A

Contacts

Kathy BravoFinance Procurement Manager

contact@example.gov

+1 (555) 000-0000

Full Description

The City College of New York (“CCNY” and/or “the College”) of The City University of New York (“CUNY” and/or “the University”) is seeking a Contractor, through an Invitation for Bids (IFB), to provide all labor and rental of audiovisual equipment needed for the College’s Spring 2024 Commencement Ceremonies to be held on Wednesday, May 29, 2024 through Friday, May 31, 2024. This set-up will be outdoors on pavement, asphalt, paving stones, and earth; terrain is uneven at certain locations. The selected Contractor shall weigh down all equipment using best industry practices and standards. However, spikes are expressly prohibited. The selected Contractor will be required under the Contract to: 1) coordinate its work with the College’s Commencement Committee; 2) coordinate with any other contractors performing on the College’s designated site. Bidders must have been in Audio, Sound Visual, and set up business for a minimum of two (2) years as of the Bid Submission Due Date. Bidders shall have completed within the past two (2) years at least three (3) contracts that are of similar size, scope, complexity, and nature as required by this IFB. A mandatory Site Visit is scheduled for Wednesday, March 13, 2024 at 1:00 PM at the Baskerville Hall Purchasing Department Conference Room, Room 208A, 160 Convent Avenue, New York, NY 10031. All interested Bidders must respond in advance of the Site Visit by March 11, 2024. Please email the Designated Contact below to inform them of the names of the attendees from your organization. Vendors that not respond in advance will not be permitted to enter the College campus. Prospective Bidders can download a copy of the IFB from this advertisement. Any purchase that results from this advertisement shall be governed by the University’s standard Terms and Conditions, Purchase Order, and the Standard Clauses for New York State Contracts (Appendix A). The restricted period has begun. Contact with CUNY: Under the requirements of the Procurement Lobbying Law, all communications regarding advertised projects are to be channeled through the Designated Contact. Communication with respect to this procurement initiated by or on behalf of an interested vendor through others than the Designated Contact may constitute an “impermissible contact” under NYS Law and could result in disqualification of that vendor. Compliance with the PLL: Required Forms: Vendor shall complete, sign and submit the following forms if they are selected. 1. “Offeror’s Affirmation of Understanding of and Agreement pursuant to State Finance Law § 139-j (3) and § 139-j (6) (b)”; and 2. “Offeror’s Disclosure of Prior Non-Responsibility Determinations and Certification of Compliance with State Finance Law §139-j and §139-k” For rules and regulations, and more information on the PLL, please visit: https://ogs.ny.gov/acpl (Advisory Council FAQs)https://ethics.ny.gov/lobbying-laws-and-regulations (New York State Lobbying Act) Service-Disabled Veteran-Owned Set Aside: No Minority Owned Sub-Contracting Goal: 0% Women Owned Sub-Contracting Goal: 0% Service-Disabled Veteran-Owned Business Contracting Goal: 0% Disadvantaged Owned Sub-Contracting Goal: 0% Due date:03/25/2024 1:00 PM Contract term: Three (3) Months County(ies): New York Location: 160 Convent Ave, New York, NY 10031 Business entities awarded an identical or substantially similar procurement contract within the past five years: N/A