Building Inspection, Plan and Permit Review, and Consultation Services

The City of Jefferson, Texas, is soliciting proposals for Building Inspection, Plan and Permit Review, and Consultation Services under solicitation number RFPBIPJefferson, with a deadline of June 26, 2026, at 2:30 p.m. Proposals must be submitted in writing to the City Administrator’s office at 305 E Austin St, Jefferson, TX 75657, and must adhere to a strict 30-page limit excluding title pages, table of contents, and attachments. All submissions must include a letter of introduction identifying the legal business name registered with the Texas Secretary of State, a signed letter of transmittal by an authorized officer, a validity statement confirming the offer remains open for at least 90 days, a detailed table of contents with tabs and sequential numbering, and comprehensive qualifications documentation including resumes, background verifications, and ICC certifications for all inspection personnel, with a minimum of C8 Combination Inspector certification or equivalent. The scope of work includes commercial and residential building inspections, plan reviews, permit application processing, and consultation services aimed at establishing the City’s formal permitting and inspection processes, including developing guidance checklists for contractors. All services must comply with City ordinances, adopted codes, utility requirements, and engineered designs, with performance occurring on an as-needed basis across Jefferson, Texas. The evaluation will be conducted using a best-value approach with four equally weighted criteria: professional qualifications and certifications of inspection staff (25 points), demonstrated capability to fulfill all scope elements (25 points), proposal fees (25 points), and quality assurance and control procedures (25 points). Proposals must pass a responsiveness screen before technical scoring. The City reserves the right to conduct interviews with top-scoring offerors, re-rank candidates after interviews, and negotiate directly with the highest-rated firm to achieve optimal value, with final award subject to City Council approval. The contract will have a one-year term beginning upon official notice to proceed, with an option for renewal solely at the City’s discretion. Contractors must provide monthly invoices with detailed service descriptions, project addresses, permit numbers, and fees, subject to payment under Chapter 2251 of the Texas Government Code, and are required to maintain commercial general liability insurance of at least $1 million per occurrence and $2 million annual aggregate through Texas-licensed carriers. Certificates of insurance, notarized financial statements upon request, and compliance with state anti-boycott, ethics, and exclusion list requirements are mandatory. The