Cloud-based Survey and Research Data Collection Platform

The contract involves the State University of New York (SUNY), specifically Empire State University, seeking a vendor to provide a Qualtrics enterprise license or an equivalent cloud-based survey and research data collection platform. The platform is intended to support academic, administrative, and research activities for students, faculty, and staff across all New York State counties. The procurement aims to secure a secure, scalable, and feature-rich solution capable of survey creation, data collection, analysis, integration, and compliance with security and accessibility standards. The contract is set for a one-year term, with an award amount of up to $125,000, issued under SUNY’s discretionary authority, and the selection process emphasizes responsiveness, responsibility, and compliance with state procurement laws. The solicitation process includes detailed requirements for vendor responsibility, affirmative action compliance, and adherence to the Procurement Lobbying Act, with specific certifications and questionnaires to ensure legal and regulatory responsibility. Vendors must submit proposals by November 26, 2025, and can contact designated SUNY representatives for questions before the deadline. The procurement documents incorporate standard SUNY contract clauses, including provisions related to non-discrimination, non-collusive bidding, and legal compliance, as well as tax and responsibility questionnaires. The overarching goal is to establish a reliable, compliant, and effective platform to enhance the university’s research and administrative capabilities through a responsible and qualified vendor selection process.