Criminal Justice Information Services (CJIS) Annual Training Symposium

The Florida Department of Law Enforcement is conducting a statutorily mandated fifteen-business-day advertisement for an intended single-source procurement under solicitation number FDLE-SS-2631 to secure the continued use of the Cvent event management platform for the Criminal Justice Information Services Annual Training Symposium and other statewide training events. This is not a competitive solicitation; it is a justification and notice of intent to proceed with Cvent, Inc. as the sole provider based on the uniqueness and integration capabilities of its platform, which supports online registration, secure participant fee collection, onsite event management, and financial reporting. The procurement is structured as a zero-dollar rate agreement, meaning no state funds will be expended for the service, as all operational costs are offset by participant registration fees handled directly through the Cvent system. Performance will occur statewide in Florida, with no physical delivery or packaging requirements, since the deliverable is a digital service. The contract term is five years, with no specified start or end dates, and there are no contract line items, pricing details, or payment obligations from the state. The procurement authority stems from Florida Statute 943.051 and Rule 60A-1.045, which permit single-source acquisitions when a unique or proprietary system is necessary for interoperability and operational consistency. The Florida Department of Law Enforcement’s Criminal Justice Information Services unit, through point of contact Angela Githens, is managing the process with oversight from Lucy Saunders and Julia Lycett. No formal evaluation factors, inspection criteria, or contract administration details such as payment office, COR/COTR designations, or invoicing methodology beyond internal FDLE review are documented, as this is a notice to satisfy statutory requirements for single-source procurement rather than a solicitation for competitive bids. No federal acquisition regulations (FAR) clauses apply, and no representations, certifications, or socioeconomic status information from the vendor are provided, as this procurement does not involve competitive bidding. Attachment documentation detailing the system’s functionality and sole-source justification contains the full scope of requirements, but no formal contract clauses, special requirements, or delivery terms beyond the service’s operational scope are included.