Department of Community Services Public Works Division Grant Writer

The County of Yolo is seeking qualified grant writers to secure federal, state, and other external funding on its behalf through Request for Quotation RFQ-2026-0010, with proposals due by July 2, 2026, at 2:00 PM. The primary focus of the contract is supporting the County Road 32A Railroad Crossing Relocation Project and other infrastructure initiatives by identifying and submitting grant applications to programs such as Caltrans, BUILD, INFRA, and IIJA. The contract has an initial term of one year with the possibility of two one-year extensions, up to a total value of $200,000, and is structured as a best-value trade-off award—meaning technical merit and performance capability weigh more heavily than cost alone. Offerors must demonstrate qualifications and experience in grant writing for public sector clients, provide evidence of past performance, submit a clear understanding of the grant process, and include three professional references from non-County entities. All proposals are limited to 20 pages, excluding resumes and writing samples, and must be submitted exclusively through the Beacon Bid platform. Contractors must comply with a comprehensive set of requirements, including adherence to California Government Code Sections 1090 and 87100 regarding conflicts of interest, maintaining insurance coverage for five years post-performance, and ensuring all subcontractors meet the same obligations. The County retains audit rights for three years after final payment and requires compliance with HIPAA if handling protected health information. Proposers must certify they are not debarred, suspended, or involved in collusion, and must avoid contingent fees tied to award outcome. Performance is expected primarily within Yolo County, with an F.O.B. destination, freight prepaid pricing structure placing shipping responsibility on the vendor. The County Auditor-Controller is responsible for invoice payments within 30 days following authorization, though no specific accounting codes, electronic invoicing systems like WAWF, or designated COR/COTR are named. The contract template is customized using Roman numeral sections and placeholders rather than federal FAR clauses, and while exhibits such as non-collusion statements and sample agreements are referenced, no UEI, CAGE, or socioeconomic certifications are required for submission.