DHS-SP-Ludeman - Deli-Style Salads Annual Contract FY27/28

The Illinois Department of Human Services is seeking a vendor to provide fresh, prepared, deli-style salads for the Nutrition Management Program at the Elisabeth Ludeman Center in Park Forest, Illinois. The contract term is anticipated to run from January 1, 2027, through December 31, 2027. The vendor must deliver a variety of salads, including potato, tuna, chicken, and cole slaw varieties, on a weekly basis following a four-week menu cycle. Deliveries must be made to Building 67/Kitchen between 7:00 a.m. and 2:00 p.m., Monday through Friday, with all shipping and handling costs borne by the vendor. Strict technical specifications apply to ensure food safety and quality. All products must be delivered at a temperature of 41 degrees or below, possess a 21-day shelf life, and contain no more than 600 mg of sodium per 4 oz. serving. Salads must be delivered in sealed bulk containers weighing between 5 and 10 pounds, each stamped with preparation and expiration dates. Each shipment must include a visible packing list featuring the vendor's name and the order number. The contract includes a limitation of liability of $2 million per occurrence and allows for termination for convenience with 30 days' prior written notice. Payment is governed by the State Prompt Payment Act, with a requirement that invoices for expenses incurred through June 30 be submitted by July 31. Vendors must provide various certifications, including a drug-free workplace for those with 25 or more employees, compliance with the Illinois Department of Human Rights Act, and confirmation that they are not an expatriated entity.