Election Mailing and Postal Fulfillment Services

Utah is seeking qualified contractors to provide comprehensive end-to-end mailing services for outbound and return ballot distribution, ensuring seamless coordination with the United States Postal Service and strict adherence to all election-related deadlines and compliance requirements. The scope encompasses the full lifecycle of ballot mailings, including printing, packaging, labeling, tracking, and return logistics, with an emphasis on accuracy, security, and timeliness to support the integrity of the electoral process. Contractors must demonstrate proven experience in election mail operations, reliable USPS partnerships, and the technological capacity to provide real-time tracking and reporting throughout the distribution cycle. This subcontract opportunity, classified under NAICS code 492110, is open for response until July 20, 2026, with proposals due by 10:00 PM Mountain Time. The effort is critical to the state’s ability to efficiently manage voter participation through the mail, requiring robust infrastructure, compliance with federal and state election standards, and contingency planning for high-volume periods and unforeseen delivery challenges. All performance must occur within Utah, and bidders are expected to have the operational capacity to handle statewide volumes while maintaining confidentiality, auditability, and compliance with all applicable election laws and postal regulations.