Employee Engagement Initiative: Climate Survey

The Cherokee County School District is issuing a comprehensive RFP to design and implement a district-wide employee engagement initiative focused on assessing and enhancing organizational climate and culture across all educational and administrative sites. The initiative aims to support the district’s strategic goal of elevating excellence through improved systems and processes, emphasizing a supportive environment where employees are trusted, supported, and provided resources to improve student outcomes. The project involves conducting climate surveys, developing strategic engagement plans, delivering training materials, facilitating stakeholder engagement, and producing detailed evaluation reports with actionable recommendations. The contract is expected to span 12 months starting January 1, 2026, with options for renewal up to four additional years, and the estimated total value ranges from $500,000 to $2 million. Proposals must be submitted electronically via the Euna Procurement portal by November 18, 2025, with questions due by November 4, and all submissions should adhere strictly to prescribed formats and requirements. The solicitation incorporates multiple contractual and regulatory provisions, including compliance with the Georgia Security and Immigration Compliance Act, which mandates verification of employee eligibility via federal programs like E-Verify, and certifications of non-collusion and debarment status to ensure fair and lawful participation. The contract emphasizes strict adherence to insurance requirements, including general liability, professional liability, and employee fidelity coverage, with certificates required at submission and ongoing compliance. Delivery and performance terms specify FOB shipping, advance appointment scheduling, and detailed procedures for handling nonconforming goods or services, with CCSD reserving the right to inspect, reject, or require correction of any property or service that fails to meet specifications. The project’s scope mandates detailed deliverables such as survey questionnaires, climate assessment reports, strategic plans, training materials, and final evaluations, all of which must be provided as part of the proposal. Evaluation criteria prioritize understanding of educational environments, methodology, price, relevant experience, and references, employing a best-value, trade-off approach with a total of 100 points distributed across key factors. The contract also stipulates that all proposals and communications be handled exclusively through the designated electronic portal, with no direct contact permitted with district officials outside the procurement system, ensuring a transparent and compliant procurement process.