This Solicitation opportunity from Washington was posted on January 24, 2025. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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Entertainment Coordinator Services

Closed

RFP 10858-25State & Local

Submission Closed02/07/2025, 12:00:00 AM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

Active Opportunities Like This One

NAICS: 711320

New

SLED

High Performance Fireworks Entertainment

Solicitation # 2026-RFP-680

The City of Prescott is soliciting proposals for a professional production company to design and execute the annual 4th of July Freedom Fest fireworks displays for the years 2027 through 2031. The selected contractor will be responsible for all labor, equipment, materials, permits, and licensed pyrotechnicians necessary to produce a 30-minute display at Pioneer Park. An optional 10 to 12 minute professional drone light show may also be included. Key operational requirements include a pre-show inspection by the Fire Marshal and a mandate to complete all site restoration and debris removal within 24 hours following the event. Proposals must be submitted via the OpenGov Procurement portal by November 19, 2026, and must adhere to strict formatting guidelines, including a ten-page limit and a one-page cover letter. Evaluation is based on a points-based system to determine the solution that best meets the City's needs, with final contract award requiring City Council approval. The contract includes comprehensive legal and compliance mandates, such as the requirement for performance and payment bonds equal to the full contract price, adherence to Arizona immigration and residence laws, and certifications against the boycott of Israel and the use of forced labor from the People's Republic of China. Additionally, the contractor must demonstrate a commitment to utilizing minority-owned and women's business enterprises.

POSTED

DEADLINE

Secondary Ticket Market Inventory ManagementThis subcontract for the University of Texas at Austin focuses on the management and liquidation of ticket inventory for sports projects. The selected provider will be responsible for overseeing ticket assets, executing sales and distribution within the secondary market, and implementing rigorous protection measures to mitigate fraud and loss. To ensure operational success, the contractor must utilize specialized inventory tracking systems and secondary market ticketing platforms. Prospective bidders must demonstrate significant financial strength to qualify for this engagement. The primary deliverables include the successful liquidation of ticket inventory and the provision of detailed revenue reporting. Interested parties should note the response deadline of November 20, 2026, for this opportunity categorized under NAICS code 711320.

University of Texas at Austin

POSTED

DEADLINE

Secondary Ticket Market Inventory Partners

Solicitation # 721-27016

The University of Texas at Austin is seeking Secondary Ticket Market Inventory Partners under solicitation number 721-27016 to manage ticket inventory opportunities within the collegiate or professional sports sector. To be eligible, respondents must demonstrate a minimum of five years of experience in the sports sector and provide evidence of financial strength and the ability to protect ticket assets. The evaluation process focuses on the quality of proposed services, the respondent's qualifications and reputation, the ability to meet the university's specific needs, value-added services, and pricing. Proposals must be submitted digitally via the Euna Procurement portal by November 20, 2026, at 2:30 PM CST, with a mandatory intent to bid submitted by 1:30 PM CST on the same day. Required documentation includes an execution of offer form, pricing and delivery schedules, a cover letter, and responses to specific attachments regarding terms and conditions and company financial information. Additionally, respondents must indicate their acceptance of the SUA payment program and provide a statement regarding individuals with disabilities. All submissions must adhere to a 2,000-character limit for text fields and a 1,000 MB limit for file uploads.

University of Texas at Austin

POSTED

DEADLINE

Umpiring/Officiating Services for Cobb County Adult Athletic Programs

Solicitation # 27-7017

Cobb County Procurement Services is soliciting sealed bids for umpiring and officiating services for its adult and youth athletic programs at PARKS facilities throughout Georgia. The contract covers a three-year term from 2027 to 2029, and vendors may bid for all sports or specific categories, including various forms of softball, basketball, flag football, and volleyball. Award decisions will be based on the lowest responsive and responsible bidder, with a preference for those offering time payment discounts within ten days of the month's end. Bidders must provide firm pricing valid for at least 90 days and adhere to league bylaws for each sport. The submission process requires several key documents, including a notarized Contractor Affidavit and Agreement, a Contractor's Qualification Statement, a client reference list, and a detailed schedule of game fees per official. Qualified vendors must demonstrate the ability to provide monthly billing and ensure booking agent availability between 9am and 10pm on league nights and 7am and 10pm on weekends. Additionally, the successful contractor must comply with the Americans with Disabilities Act and maintain insurance through a Georgia-licensed insurer with a minimum AM Best rating of A- and a financial rating of Class VII or greater. All bids must be submitted electronically via the e-procurement portal by the November 19, 2026, deadline.

POSTED

DEADLINE

Annual Fireworks After Dark Fireworks Display (PW 26-0930-001)

Solicitation # RFP-130541

The Town of Farmville is seeking proposals from qualified professional vendors to provide a close proximity fireworks display for the Annual Fireworks After Dark event. The display is scheduled for July 3, 2027, at approximately 9:00 p.m., with the intended launch site being the roof of the Farmville Town Hall at 116 North Main Street in Farmville, Virginia, although the Town may adjust the location if necessary. Interested parties must submit their formal proposals by the deadline of November 19, 2026, at 7:00 p.m. This solicitation, identified as RFP-130541, requires vendors to refer to the Town of Farmville's official bid page for complete instructions and documentation. For further inquiries, the point of contact is Kimberly Thompson.

POSTED

DEADLINE

Professional Fireworks Display

Solicitation # 2026-133

The City of St. Cloud, Florida, is soliciting proposals under RFP 2026-133 for a professional, musically synchronized fireworks display for its annual 4th of July Celebration. The selected contractor will be responsible for the design and execution of a show lasting at least 22 minutes, with no more than five seconds between shots, located at the City's Lakefront at 1104 Lakeshore Boulevard. The scope of work includes providing all necessary equipment, labor, and permits, as well as ensuring site cleanup the morning after the event in accordance with NFPA requirements. The contractor must provide a pyrotechnics superintendent to oversee the setup and event, and must adhere to a minimum safety radius of 560 feet for 8-inch aerial shells. Proposals are due by October 29, 2026, and will be evaluated by a committee of at least three members using a 100-point scoring system. Evaluation weights are distributed as 30 percent for qualifications and experience, 30 percent for similar projects, and 10 percent for the price proposal, which is calculated using the Ratio Method. The resulting contract will have a term agreed upon by both parties, with potential extensions available upon mutual agreement. The contractor must maintain specific insurance coverage, listing the City as an additional insured, and comply with Florida Statute Section 218.70 for prompt payments within 30 days of invoice receipt. All services must comply with the latest NFPA Code for the Public Display of Fireworks and applicable federal and state guidelines.

POSTED

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FY27 H Street Northeast Corridor Events Activation Grant

Solicitation # https://communityaffairs.dc.gov/publication/fy27-h-street-northeast-corridor-events-activation-grant

The FY27 H Street Northeast Corridor Events Activation Grant is a solicitation by the District of Columbia Department of Small and Local Business Development (DSLBD) designed to increase pedestrian foot traffic along the H Street NE corridor. The program will award a single grant of 175,000 dollars to a District-based for-profit or non-profit entity, provided the entity is not currently funded through the DSLBD Main Streets Program. The selected awardee must create and market a minimum of three events focused on art, live music, and local business collaboration between 3rd Street NE and 15th Street NE, including a one-block radius. All activities and expenses must be completed by September 30, 2027, and funding cannot be used for the existing H Street Festival. The competitive application process opens on October 28, 2026, and closes on November 25, 2026, at 5:00 pm ET, with submissions required via the specified online application system. Eligible applicants must provide a current Certificate of Clean Hands from the Office of Tax and Revenue, an active business license from the Department of Licensing and Consumer Protection, and a signed compliance affidavit. Awards are determined by a panel based on RFA scoring criteria, past performance, program plans, and personnel qualifications, with final approval granted by the Director of DSLBD.

DC Sepratment of Small and Local Business Development

POSTED

DEADLINE

Fireworks New Years Eve 2027

Solicitation # 39461

The City of Shelton is soliciting bids for the Fireworks New Years Eve 2027 project, identified by solicitation number 39461. The bidding process is managed exclusively through the OpenGov portal, and no paper bids will be accepted. Interested vendors must register on the platform to submit bids and receive all future communications, as the city will use this system for all emails and questions. It is the responsibility of the vendor to monitor their email, including spam folders, for updates. The solicitation was posted on October 15, 2026, and the deadline for responses is October 30, 2026, at 3:00 PM. This opportunity is categorized as a SLED organization procurement within the state of Connecticut. For further inquiries, the primary point of contact is Elizabeth Saint John, and technical registration assistance is available through the OpenGov Support line.

POSTED

DEADLINE

B128910-VR, Youth Basketball Officials (8U, 10U, 13U, and 16U)

Solicitation # B128910-VR

Solicitation B128910-VR is an Invitation for Bids issued by the County of York, Virginia, to secure professional basketball officials for youth leagues across the 8U, 10U, 13U, and 16U age groups. The contractor must provide two National Federation of State High School certified officials per game, ensuring that officials are at least two years older than the age group they are officiating. Games are primarily scheduled for Saturdays, though the 16U division plays on weeknights. Key performance requirements include reporting for duty 15 minutes prior to the first game in professional attire and maintaining a primary and secondary point of contact for the County. The contract is governed by the laws of the Commonwealth of Virginia and follows the National Federation of State High School Laws of the Game. The award will be granted to the lowest responsive and responsible bidder based on the total bid price. The initial contract term is one year from the date of award, with the County holding the sole discretion to renew for four additional one-year periods and a possible final extension of six months. Payment terms are set at Net 30 Days, with late payment charges capped at 1% per month. Bidders must submit mandatory forms, including SWAM information and immigration compliance certifications, by the October 29, 2026, deadline. Submissions are accepted via email, hand delivery to the Central Purchasing office in Yorktown, or through standard courier services.

POSTED

DEADLINE

Tourism Private Sector Grant Program

Solicitation # FY27-1

The Tourism Private Sector Grant Program, solicitation FY27-1, is a competitive grant opportunity administered by the Illinois Department of Commerce and Economic Opportunity. With a total funding pool of 600,000 dollars, the program provides individual awards ranging from 10,000 to 50,000 dollars to support festivals and events that enhance tourism. The expected period of performance is from January 1, 2027, through December 31, 2027. Applications must be submitted via the designated electronic form by November 13, 2026, at 5:00 PM. Awards are determined through a merit review process based on need, capacity, and quality, with additional consideration given to geographical dispersion. Key evaluation criteria include the ability to attract visitors from outside a 50-mile radius, the potential for local tourism expenditures, and the impact on the state's overall tourism efforts. Eligible applicants must be registered in the Grant Accountability and Transparency Act portal, maintain a public SAM.gov registration, and provide a valid UEI number prior to grant execution. Grantees must comply with various regulatory frameworks, including the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (2 CFR 200) and the Grant Accountability and Transparency Act. Performance is measured by estimated increases in visitation and the value of media impressions. For awards of 250,000 dollars or more, compliance with the Business Enterprise Program for Minorities, Females, and Persons with Disabilities Act is required. The program is authorized under the Illinois Promotion Act and requires strict adherence to state and federal non-discrimination laws.

Department Of Commerce And Economic Opportunity

POSTED

DEADLINE

Professional Services for the Administration of the Troy Turkey Trot Road Race

Solicitation # 2139762

The City of Troy, New York, is soliciting sealed proposals for professional services to administer the Troy Turkey Trot Road Race beginning in 2027. The scope of work encompasses the full administration of the annual Thanksgiving Day event, which includes 5K and 10K road races, a grade school 1-mile race, and a health walk. The selected vendor will be responsible for comprehensive event planning and development, including timeline and budget creation, course design and certification, volunteer recruitment, and the management of all race-day logistics such as packet pick-up, seeding, timing, scoring, and finish area coordination. Additionally, the administrator must handle all marketing, public relations, sponsorship procurement, and the operation of the online registration platform and website. The contract is for an initial term of one to three years, with the possibility of two optional one-year extensions. A unique financial requirement of this agreement is that the vendor must pay the City of Troy a fee of 60,000 dollars in 2027, with this amount increasing by 5 percent of the original fee each subsequent year. Proposals are due by November 4, 2026, at 11:00 AM EST and must include a detailed budget, fee schedule, and references from previous road races. Award decisions will be based on the cost of services, previous experience, and the overall content of the proposal. Contractors are required to maintain significant insurance coverages, including Workers Compensation, Comprehensive Motor Vehicle Liability of at least 1,000,000 dollars, and Commercial Umbrella Insurance with a minimum of 5,000,000 dollars, naming the City of Troy as an additional insured. Proposers must also certify compliance with the New York State Iran Divestment Act and provide non-collusion certifications. The City emphasizes the maximum opportunity for participation by Minority-Owned Business Enterprises and Women-Owned Business Enterprises.

POSTED

DEADLINE

Live Event Production & Technical DirectionThis subcontract for Live Event Production and Technical Direction involves providing technical coordination and live execution for commencement projects at the University of Massachusetts Dartmouth. The selected provider will be responsible for managing critical production elements, including audio mixing, camera switching, stage management, and overall ceremony flow. These tasks require the use of specialized equipment such as production switchers, audio consoles, and communication intercoms to ensure a professionally produced live event. The opportunity is categorized under NAICS code 711320 and requires a contractor with professional event production experience. Interested parties must submit their responses by October 29, 2026. The performance of these services will take place in Shrewsbury, Massachusetts, supporting the University of Massachusetts System.

University of Massachusetts System

POSTED

20 days ago

DEADLINE

in 1 day

AI Contract Overview

The City of Redmond is seeking qualified firms to provide comprehensive entertainment coordination services for its Derby Days event scheduled for July 11-12, 2025. The scope of work includes booking and contracting artists, receiving marketing materials such as bios and photos, and managing technical aspects like stage plots, sound systems, and load-in/load-out procedures. Additionally, the contractor will handle artist communications, on-site artist relations including check-in and check-out, payments, and stage management to ensure smooth event operations. Proposals must be submitted by February 7, 2025, at 2:00 pm PST, with questions regarding the solicitation due by February 3, 2025. The contract value is estimated to range between $50,000 and $150,000. The solicitation is posted by the Washington State Local Education Agency (SLED) and is accessible through the city’s bidding portal. This contract aims to secure a reliable partner to manage the entertainment aspects of Derby Days, ensuring a successful event that meets the city’s standards for artist relations and technical coordination.

General Info

Agency

Washington → Redmond

NAICS

711320 - Promoters of Performing Arts, Sports, and Similar Events without Facilities

Place of Performance

WA, USA

Set-Aside

NONE

Documents

RFP 10858-24 Entertainment Coordinator Services for City of Redmond Derby Days

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RFP 10858-25 Attachment C - Price Estimate Form

price-estimate-form

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RFP 10858-25 Attachment D - General Services Agreement

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RFP 10858-25 Entertainment Coordinator Services Scope of Work

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RFP 10858-25 Attachment B - Option for Renewal

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AI Contract Breakdown

Uniform Contract Format

Timeline

PhaseClosed

PostedJan 24

Solicitation

Response DeadlineFeb 7

Deadline has passed

Submission Closed

02/07/2025, 12:00:00 AM UTC

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Organization & Contact Information

AgencyWashington → Redmond

ContactsNo contacts available

OfficeN/A

Organization / AgencyWashington → Redmond

Office AddressN/A

ContactsNo contact information available

Full Description

Click here to submit proposalClick here for submittal instructionsThe City is soliciting proposals from qualified firms to provide booking, contracting, receiving marketing materials (bio, photo), advancing (stage plot, sound system, load-in/-out), artist communications, artist relations (on-site check-in/-out, payments, and stage management) for the City of Redmond’s Derby Days, held Friday July 11 and Saturday, July 12, 2025.Questions Due Date: February 3, 2025Proposal Due: February 7, 2025 2:00pm (PST)