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Event Planning and Specialty Support Services

Active

State & Local

Response Deadline10/15/2026, 06:00:00 PM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

AI Contract Overview

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This subcontract for Event Planning and Specialty Support Services involves providing professional coordination and ancillary support for prime contractors working on City of Conroe event center projects. The scope of work includes comprehensive event planning, coordination, managing invitations, printing, securing specialty entertainment, and arranging transportation services. All transportation activities must strictly adhere to DOT regulations. The contractor is responsible for delivering specific project outputs, including detailed event plans, printed materials, and transportation logs. This opportunity is associated with the Oscar Johnson Jr Enrichment Recreation Center in Texas under NAICS code 561920. The response deadline for this requirement is October 15, 2026.

General Info

Event planning and specialty support for City of Conroe projects due October 15, 2026.

Agency

Texas → Oscar Johnson Jr Enrichment Recreation Center

NAICS

561920 - Convention and Trade Show Organizers

Place of Performance

TX, USA

Set-Aside

NONE

Documents

This scope was carved out of 1015-2026.

The full solicitation package (1 document), including the RFP, is on the prime solicitation, not on this scope.

View the prime solicitation

Approved Vendor List for Oscar Johnson, Jr. Event Center

AI Contract Breakdown

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Timeline

PostedSep 30

subcontract

Response DeadlineOct 15

Submission deadline

Response Deadline

10/15/2026, 06:00:00 PM UTCin 3 days

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Organization & Contact Information

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AgencyTexas → Oscar Johnson Jr Enrichment Recreation Center

ContactsNo contacts available

OfficeN/A

Organization / AgencyTexas → Oscar Johnson Jr Enrichment Recreation Center

Office AddressN/A

ContactsNo contact information available

Full Description

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Performs professional coordination and ancillary support for prime contractors on City of Conroe event center projects. Provides event planning, coordination, invitations, printing, specialty entertainment, and transportation services. Adheres to DOT regulations for transportation services. Delivers event plans, printed materials, or transportation logs.

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Approved Vendor List for Oscar Johnson, Jr. Event Center

Solicitation # 1015-2026

The City of Conroe is issuing Request for Qualifications RFQ 1015-2026 to establish an Approved Vendor List for the Oscar Johnson, Jr. Event Center. The goal is to create a pool of experienced vendors capable of providing various event services on an as-needed basis. The scope of work is divided into seven distinct categories: Catering and Food Services, Tables, Chairs, Linens and Event Rentals, Balloon and Event Decor, DJs, Music and Entertainment, Photography and Videography, Audio/Visual and Production Services, and Specialty Event Services. Awards will be based on best value, and the City may select one or multiple qualified companies per category. Interested vendors must submit their proposals electronically via the OpenGov Procurement Portal by October 15, 2026. Submissions must include a cover letter, company background, references, and specific category selections, along with a separate response for each category sought. Required documentation includes a Certificate of Insurance, W-9, Form 1295, and a Conflict of Interest Questionnaire. Selected vendors must comply with ADA and equal employment opportunity laws, and those performing installation work must coordinate with the City's Building, Permitting and Inspections Department. Contract administration includes payment terms of thirty days following delivery and acceptance, with the City reserving the right to withhold ten percent of the purchase price for conditional acceptance. Performance and payment bonds are required for contracts exceeding 50,000 and 100,000 dollars, respectively. All services are subject to the availability of City funds, and vendors are responsible for all applicable licensing, permits, and freight charges.

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